What security measures does the Academy's Election Agent take?

How is the election considered confidential if my Member number is listed on the mail ballot slip and attached to the mail ballot?

How do you ensure voter authentification for online voting?

How does the Election Agent guard against fraud?

What security measures does the Academy's Election Agent take?

The Academy's Election Agent staff will then count the number of returned envelopes, record the quantities and place the reconciled bundles of envelopes into sealed cartons/containers and in a secure storage area, until the commencement of the validation process. Once ballots have been electronically scanned (counted) they will be batched, parcelled, labelled and stored under security.

How is the election considered confidential if my Member number is listed on the mail ballot slip and attached to the mail ballot?

The Member Number is needed to authenticate a vote. However, a vote will remain confidential by the Academy's Election Agent. Candidate scrutineers will observe the process of validating member's votes and the scanning of ballots.

How do you ensure voter authentification for online voting?

An online voter is authenticated by use of a unique personal identification number (E-Signature) and a Member Number. This combination of authentication information validates the voter for access to the online voting system and mail ballot processing.

How does the Election Agent guard against fraud?

To ensure against over-voting or "ballot stuffing," the automated voting system counts the first vote that it receives (either by mail or online) and disables a voter's E-Signature from re-use once it has been cast. If a mail ballot is received from a disabled E-Signature, the mail ballot vote will not be counted. Conversely, if a voter casts a mail ballot and tries to vote online, the voting system will inform the voter that his/her E-Signature has already been disabled.