• Hotel Meeting Space

  • The Academy holds hotel meeting space from Thursday, Oct. 13 through Tuesday, Oct. 18, for alumni, exhibitor and related group events.

    Hotel Meeting Space Hours

    The following hours have been set forth by the Academy's Board of Trustees for non-Academy functions during AAO 2016:

    Day Date Morning Evening
    Thursday Oct. 13 Any time Any time
    Friday Oct. 14 Any time Any time
    Saturday Oct. 15 End by 8:00 a.m. After 5:30 p.m.
    Sunday Oct. 16 End by 8:00 a.m. After 5:30 p.m.
    Monday Oct. 17 End by 8:30 a.m. After 5:30 p.m.
    Tuesday Oct. 18 End by 8:30 a.m. After 1:00 p.m.

    Exhibitors' Hospitality Suites

    Exhibitors' Hospitality Suites should be requested through Expovision, the official housing provider, at aaohousing@expovision.com.

    Please see the hour restrictions above for meeting times.

    Official 2016 Academy Meeting Space Hotels

    • Chicago Marriott Downtown
    • Fairmont Chicago, Millennium Park
    • Hilton Chicago
    • Hyatt Regency Chicago
    • Hyatt Regency McCormick Place
    • InterContinental Chicago
    • Palmer House Hilton
    • Peninsula Chicago
    • Radisson Blu Aqua
    • Renaissance Chicago Downtown
    • Reniassance Blackstone
    • Sheraton Grand Chicago
    • Swissotel
    • Westin Michigan Ave.
    • Westin River North

    Hotel Meeting Space Fees

    Request space early and save money! Administrative fees will be charged per event, as follows:

    Exhibitors

    • March 2 - Aug. 24: $250
    • After Aug. 24: $350

    Alumni and Related Groups

    • March 2 - Aug. 24: $150
    • After Aug. 24: $200

    Deadlines

    Last day to qualify for the Early Rate: Wednesday, Aug. 24.

    Reserve Hotel Meeting Space

    Hotel meeting space requests will be taken beginning March 2, 2016.

    After Your Space is Assigned

    • You must contract with the assigned hotel within three weeks of assignment. Otherwise your meeting is subject to cancellation. Food and beverage minimums and/or meeting room rental fees may apply.
    • You will work directly with the hotel to set up billing and select menus.
    • If you cancel your meeting, you may be liable to pay cancellation fees to the hotel.
    • You are allowed one sign at the entrance of your meeting.
    • Make sure that your promotional materials do not imply that your meeting is endorsed by the Academy or is related to the official AAO 2016 program.

    Sponsored and Satellite Symposia

    The Academy does not offer sponsored symposia. Unofficial satellite symposia conducted during the Academy's meeting are coordinated by commercial companies and are not affiliated with the Academy's annual meeting official program.

    Exhibitors who have secured meeting space for a satellite symposia may promote them through Promotional Opportunities offered a la carte by the Academy.