Verana Health is the exclusive end-to-end data and technology partner for the American Academy of Ophthalmology (Academy) IRIS® Registry (Intelligent Research in Sight). Learn more about this partnership.
Can I receive a technical overview of the electronic health record (EHR) system integration process for the IRIS Registry?
The EHR system integration for the IRIS Registry involves the installation of a software known as Verana Data Link (VDL). This software is installed on a server in the practice’s EHR and helps us interface with the EHR in order to extract IRIS Registry data fields.
Does the system integration software program write any information into our EHR?
No, the program is strictly read-only. At no point does the program write anything in the EHR system. A read-only user has very specific read-only rights to a database and its tables and is technically incapable of changing or corrupting data.
How often is data collected and transmitted into the IRIS Registry?
The IRIS Registry data is collected once encounters and documentations are finalized and completed. We will schedule a daily or weekly batching and transmission process. This can be scheduled during non-office hours or the weekends, so that the process won't interfere with any clinical activities. There should be no interference with the performance of servers.
How much space does the system integration software program require on my server?
The storage space required is minimal. We recommend allocating at least 1 GB of disc space on the server for this project.
How much memory is used by the system integration software program?
We have observed that memory consumption by the system integration program varies between 250 MB to 700 MB; therefore, we recommend having at least 2 GB of memory available on the server.
How is my data transmitted to servers?
We utilize industry-recognized Secure File Transfer Protocol (SFTP) to transmit the IRIS Registry data to Verana Health servers. Health Insurance Portability and Accountability Act (HIPAA) compliance for both privacy and security is ensured throughout the process. Access and credentials are managed by the practice in order to connect to the EHR.
How much does our staff get involved in installing and running the system integration software program? Do I need to allocate a substantial amount of time/resources to participate in the system integration program?
Installation of the system integration software program is a 1-2 hour process. After the installation is complete, the time required depends on various factors. If we have already extracted data from the EHR, less time is required. However, if this is the first time we are extracting from a particular EHR, we will need time from practice staff (about 2-4 weeks) to analyze the mapping. In general, practice staff allocation time is expected to be around 2-4 hours per week during the initial mapping process phase. While we try to manage most of the discussions via email, it may be necessary to participate in a Zoom web conference session to finalize the mapping process properly. Our technical experts will take it from there. We'll take care of all the configuration and ongoing maintenance that needs to be done to successfully extract the IRIS Registry data from the EHR and export it in the required format. Below is a list of tasks we anticipate practice staff will need to be involved in:
|
Task No.
|
Task |
Estimated Maximum Time |
|
1
|
Review the Fact Sheet & FAQ; Review and complete the Technical Questionnaire. |
30 min |
|
2
|
Review and complete the Pre-Install Check List. |
30 min |
|
3
|
Download and install .NET 3.5 frame work (if necessary). |
60 min |
|
4
|
Attend a Zoom web conference to view a system integration solution install (if necessary). |
60 min |
|
5
|
Answer questions about locations and data mapping. |
As needed |
|
If utilizing a “home grown” EHR system or a heavily customized EHR, specific data mapping questions may need to be answered during a Zoom web conference (if necessary). |
One additional Zoom session as needed |
More questions? Contact us
Send an email to irisdatalink@veranahealth.com for support.