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IRIS Registry System Integration Process

The following is a general outline of the steps we follow for the IRIS™ Registry System Integration Process. This process will take anywhere from 2 to 4 weeks, depending on the availability of staff at the practice and schedules:

  1. Complete the IRIS™ Registry Questionnaire.
  2. Sign and return the Business Associate and Registry Participation Agreements for your practice.
  3. Upon submission of the agreements, we will send you specific instructions for your EHR to allow you to download and install the Light Weight Connector (LWC) software on the server/workstation of your choosing.
  4. Integrate the LWC software with the database.
  5. Upon completion of the installation and integration of the LWC software, we will confirm connectivity and then begin data mapping.
  6. The first iteration of the mapping will provide an EHR spreadsheet and a practice scorecard. The EHR spreadsheet will provide data on mapped information: appointment types, insurance, race and ethnicity, data elements, and provider count. The practice scorecard will provide detailed information on the mapped and unmapped data measures and elements.
  7. When these two reports are completed, typically within several days after we have connectivity, we will send the reports along with some suggested meeting dates/times to have an online web conference call.
  8. In the meeting, we will review what needs to be completed with someone at the practice and introduce the practice to the scorecard and its uses going forward.
  9. When we have the completed practice EHR spreadsheet returned to us, we will schedule the 1st test extract, which will take a few days, and we will look to engage again via an online web conference call to review the data and make any necessary mapping adjustments from information your practice may provide during the conference call.
  10. When the mapping refinements are completed, we will then either move the practice to maintenance if the data quality is good or produce a full test extract and again look to review it together. We will also provide the practice with an Executive Summary report, which shows the performance rate on measures for each location and physician in the practice.
  11. After we review the full test extract and make any mapping refinements, the practice will be placed into maintenance and will begin receiving regular monthly reports.
  12. Once the practice is placed into the maintenance queue, we will look to the practice to establish how and when they would like to proceed with any additional mapping refinements. We can continue to update and refine mapping across time to improve data and/or incorporate any changes such as an EHR version upgrade via conference calls, web conference calls, or via email exchange.