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Annual Meeting
Translation not provided by AAO
Exhibitor Central

AAO 2014Where All of Ophthalmology Meets
Oct. 18 - 21
McCormick Place, Chicago


Welcome to Exhibitor Central, the location for the most pertinent planning information for exhibiting companies.

Floor Plans
Booths have been reconfigured to accommodate exhibitor requests. The electronic floor plan reflects these booth changes along with the booth assignments for registered exhibitors and the available booth inventory.

Virtual Exhibition
As an added value to your participation in the AAO 2014 Exhibition, the Academy provides every exhibitor a FREE standard digital booth in the Virtual Exhibition (VE). The booth includes:

  • A business card,
  • Two booth contacts,
  • A twenty-five word company profile, and
  • Eight product categories with a selection of the medical specialties they relate to.

Visit the Virtual Exhibition Page now to learn more and take advantage of this excellent marketing opportunity.

Booth Assignments
Booth assignments were emailed on Friday, June 6 to all exhibitors who submitted their application and payment by the extended deadline of Friday, May 2. Invoices reflecting deposits and payments will be mailed on Monday, June 9.

Exhibitor Portal
The Exhibitor Portal is a secure area of Exhibitor Central where exhibitors can update their contact information on file with the Academy year round, and starting in June:

  • Create Letters of Invitation,
  • Complete the Laser Safety Checklist,
  • Request a Wet Lab,
  • Complete the General Liability Agreement for Non-FDA approved products that may be discussed in the booth, Find the Exhibitor Designated Contractor (EDC) Authorization Form, and
  • Independent contractors can submit Onsite Contact Form and upload their Certificate of Insurance.

You will need your company's unique username and password to enter the Exhibitor Portal. Email if you need this information.

Cancelation Dates

June 28 Last day to cancel without penalty
June 30 Thirty percent (30%) penalty for cancellation
Aug. 8 Last day to cancel with 30% Penalty
Aug. 8 Final exhibit space payment due
Aug. 11 No refund for cancelation

Important Dates

June 4 Online Exhibitor Hotel Reservation open
June 6 Exhibit Space Assignment Notices sent via email
June 6 EDC Authorization Form available
June 28 Last day to cancel without penalty

Make an Impact at AAO 2014
Review marketing and advertising opportunities available exclusively to exhibiting companies.