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Annual Meeting
Annual Meeting
Exhibitor Hotel and Registration Information

On this page:
Exhibitor Hotel Reservations
Exhibitor Registration Policies
Commercial Representatives
Options for Non-Exhibiting Companies

Exhibitor Hotel Reservations

  • Companies who have registered to participate in the AAO 2014 and/or the Retina Subspecialty Day Exhibition can use the online hotel reservation website to select hotels from a live inventory list and receive immediate confirmation of their hotel reservation.
  • Review the Exhibitor Hotel Reservation Information (PDF 1MB) brochure for complete information, including a list and map of official Academy hotels.
  • You may use the interactive hotel list and map as a tool to preview hotels and the available amenities at each property. Do not login to this website - you will not be able to make hotel reservations here.
  • Hotels not listed when you log into the Hotel Reservation website have sold out their exhibitor room inventory.
  • All room and suite reservations require a deposit of one night's room and tax at the time of booking.
  • The maximum number of rooms that can be booked online is 20. If you need more than 20 rooms, request an Exhibitor Hotel Reservation Application by emailing exhibitions@aao.org.

Log into the official Exhibitor Hotel Reservation website now using your company username and password.

Contact exhibitions@aao.org if you need your company login information.

Important Hotel Reservation Dates

Sept. 3 Deadline to submit rooming list to Expovision
Sept. 17 Hotel Reservation cut-off date. Expovision requests all changes and cancellations by this date. After this date, deposits may be nonrefundable and published convention rates may not be available.

Exhibitor Registration Policies
An Individual from each exhibiting company is appointed to handle the details of the company’s participation in the AAO 2014 and/or Retina Subspecialty Day exhibition(s) and will register representatives of the exhibiting company as exhibitor representatives.

The Exhibitor Registration website will open Wednesday, July 23 for the appointed individual to begin registering representatives.

AAO 2014

  • Exhibitor personnel may only purchase an Academy Plus course pass onsite.
  • Employees of exhibiting companies cannot register independently for AAO 2014.

Subspecialty Day

  • Representatives of exhibiting companies may register for Subspecialty Day Meetings.
  • Use the Academy's website or the attendee registration form and select the Commercial Representative registration category.

Commercial Representatives

  • Commercial Representatives are defined as non-physician employees of a commercial company including credentialed individuals, such as PhD, PharmD, or MBA.
  • Commercial companies are defined as those involved in research, development, production, manufacturing and/or sales of ophthalmic related products or services. This includes but is not limited to start-up and research companies.
  • The Commercial Representative registration category is for those who have a legitimate educational or business reason for attending AAO 2014 but do not have a product or service to exhibit. Please review and submit the Commercial Representative Inquiry Form (PDF 120KB).
  • Commercial Representatives may register for any Subspecialty Meeting.
  • Do not use the Health Professional category to register for AAO 2014 or Subspecialty Day. This category is designed for those working in ophthalmic practice or the academic arena.
  • Employees of an exhibiting company are registered under that company's participation as Exhibitor Representatives.
  • Commercial Representatives who register for AAO 2014 or Subspecialty Day in any other category will have their registration cancelled and payments refunded.

With the exception of registering for a Subspecialty Day Meeting, do not use the attendee registration form or register using the Academy’s website. These methods of registration are for physicians and health professionals only.

AAO 2014 Registration Options for Representatives of Non-Exhibiting Companies

Commercial Representative Registration

  • For Commercial Representatives with a legitimate business or educational reason, but whose company does not have a product or service to exhibit.
  • This registration includes access to all sessions, symposia, papers, posters and the exhibition for all four days of AAO 2014.
  • The advance registration fee is $1,600

Industry Visitor Pass

  • For companies interested in exhibiting in the future. This pass allows two representatives of a company to visit the AAO 2014 Exhibition for one day.
  • The fee for the pass is $950.
  • If the company decides to participate at AAO 2015, this amount will be applied to its exhibit space fee.

Business to Business Industry Visitor Pass

  • Offered as a professional courtesy for non-exhibiting companies to allow representatives of industry contact with the companies who are participating in the AAO 2014 Exhibition.
  • This pass allows a representative to visit the exhibit hall all four days of the exhibition.
  • The fee for the pass is $1,900.

For more information about these registration options, review the Commercial Representative Inquiry Form (PDF 120KB) or contact the Exhibitions Team or call 415.447.0365.