Many international exhibitors will require a visitor visa to enter the United States. Apply early; for scientific conferences, visa applications should be made no later than 90 days prior to travel. The Academy provides international exhibitors with specific letters of invitation to use when applying for a Visa, which can be customized for each company representative travelling to Chicago.
Log into the Exhibitor Portal to create your letter of invitation. You will need your company’s unique username and password to enter the Exhibitor Portal.
Additional Visa Information;
International Freight Forwarder and Customs Broker
As the sole Official Freight Forwarder and Customs Broker, Agility Fairs & Events (PDF 297KB) is appointed by show management to handle all international freight. Some of their services include the shipping of international exhibits to the show, completing Customs clearance procedures, delivering to the appointed site handling contractor and re-exporting the freight at the conclusion of the show.
Contact Agility Fairs and Events Logistics LLC:
Tel.: +1 404.307.6402
International Shipping Form
Due to the number of lost or delayed international packages sent via regular mail, the Academy will only send Advance Exhibitor Representative Badges and Meeting Guides using an exhibitor's Express Mail account. If you use your Advance Representative allotment and want to receive the badges in advance, or want to receive the Meeting Guide, you must complete and submit the International Shipping Form (PDF 81KB).
Shuttle bus service is provided between all official Academy hotels and McCormick Place during meeting hours Saturday, Oct. 18, through Tuesday, Oct. 21. Share the Shuttle Bus Schedule (PDF 118KB) with your colleagues. Find additional the information on the Ground Transportation webpage.
||Exhibitor Registration website opened
||Final exhibit space payment due
||Last day to cancel with 30% penalty
||No refund for cancelation
||Exhibitor Designated Contractor (EDC) authorization form due. Find more information about EDCs. (PDF 525KB)
||Island booth floor plans and hanging sign blue prints due
||General Liability Agreement, Laser Safety Checklist and Wet Lab Requests due