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International Exhibitors

Many international exhibitors will require a visitor visa to enter the United States. Apply early; for scientific conferences, visa applications should be made no later than 90 days prior to travel. The Academy provides international exhibitors with specific letters of invitation to use when applying for a Visa, which can be customized for each company representative travelling to Chicago.

Log into the Exhibitor Portal to create your letter of invitation. You will need your company’s unique username and password to enter the Exhibitor Portal.

Additional Visa Information;

International Freight Forwarder and Customs Broker
As the sole Official Freight Forwarder and Customs Broker, Agility Fairs & Events (PDF 297KB) is appointed by show management to handle all international freight.  Some of their services include the shipping of international exhibits to the show, completing Customs clearance procedures, delivering to the appointed site handling contractor and re-exporting the freight at the conclusion of the show.

Contact Agility Fairs and Events Logistics LLC:
Margaret Churchill
Tel.: +1 404.307.6402

Shuttle Buses
Shuttle bus service is provided between all official Academy hotels and McCormick Place during meeting hours Saturday, Oct. 18, through Tuesday, Oct. 21. Share the Shuttle Bus Schedule (PDF 118KB) with your colleagues. Find additional the information on the Ground Transportation webpage.