Mark these Important Exhibitor Dates (PDF 29K) on your calendar.
April 18 – Deadline
- Space Application
-
- Joint Meeting
- Subspecialty Day
- Fifty-word Subspecialty Day Exhibit Description
- Product/Service Approval Form
- 30 percent deposit or full payment of exhibit space fee
May 20 – Deadline
- Informational Poster Application
- Poster Presentation
May 28 – Housing Opens
- Housing service begins accepting exhibitor housing applications
July 14 – Deadline
- Last day to cancel without penalty
August 15 – Deadline
- Exhibit space balance due
- Last day to cancel with 30 percent penalty
August 18 – Deadline
- No refunds for cancellations after this date
August 22 – Deadline
- Exhibitor Designated Contractor (EDC) Authorization Form
- Hanging sign blueprints
- Island floor plans
- Laser Safety Checklist
- Non-FDA General Liability Agreement
- Requests for give-away approval
- Tabletop Exhibit Design Variance requests
- Wet Lab Request Form
August 27 – Registration Opens
- Online Exhibitor Registration opens
October 1 – Deadline
- Online Registration deadline for advance representative badges
- Warehouse begins accepting advance freight
October 3 – Deadline
- EDC Certificate of Insurance and Registration Form
October 20 – Deadline
- Hotel door drop requests
- Requests to exhibit additional products/services
October 24 – Deadline
- All hanging signs due at warehouse
October 31 – Deadline
- Last day for receipt of advance freight at warehouse
November 5
- Exhibit installation begins
November 6
- Subspecialty Day exhibit installation
November 7
- Laser safety inspection
- Subspecialty Day exhibits
November 8
Future Annual Meeting Sites
2009 – San Francisco, October 24 – 27
2010 – Chicago, October 16 – 19
2011 – Orlando, FL, October 22 – 25
2012 – Chicago, November 10 – 13
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