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Annual Meeting
Annual Meeting
Frequently Asked Questions: Instruction Courses and New Skills Transfer Labs

What is the submission deadline for instruction courses and new Skills Transfer labs?
Tuesday, January 13, 2015.

Is there a maximum length for the abstract?
Yes, 1,000 characters. The character limit is set to allow an abstract submission of approximately 100 words, including spaces.

Is there a maximum length for titles?
Yes, 120 characters.

I presented a course in 2014, and I would like to present it again in 2015.  Do I need to update my course information?
Yes. All courses are reviewed annually, regardless of whether or not they have been previously presented. 

Do I need to be a member of the Academy to submit a course abstract?
All submissions (with the exception of Practice Management course submissions) must have at least one Academy Fellow or Member or Candidate for Membership as an instructor.  The Senior Instructor does not need to be a member of the Academy, as long as there is at least one member on the application.

Obtain information regarding Academy membership or send an email to

The instruction course has been offered within the last three years, but with a different Senior Instructor. What should I do?
Either you or the previous Senior Instructor must log onto the submitter using the previous Senior Instructor's login information in order to update the abstract. This includes changing the author order. Do not create a new instruction course.

What do I need to do regarding Financial Interest Disclosure?
Each Senior Instructor is required to submit his/her financial interest disclosure information.  The Academy will request disclosure information from all associate instructors.

All Academy contributors are required to disclose financial relationship information annually. The Academy will apply your responses to all educational activities in which you are currently participating and any that are added within the 2015 calendar year. 

Disclosure of financial interest should also be made at the time of the presentation.  Course instructors are required to display a financial interest slide at the beginning of their presentation and to verbally disclose any financial interest relevant to the presentation.

How to I request 3 hours for my course presentation?
Three hours isn't listed as an option. Three hour courses are no longer an option for new and old submissions.

How does a course become cosponsored?
Academy committees and subspecialty organizations represented on the Academy's Council are eligible to cosponsor a course. Cosponsored courses may not be submitted without the prior knowledge and approval of the cosponsoring organization.

How do I withdraw my abstract?
To withdraw an abstract, select the course title to open the abstract and select Withdraw Abstract. By selecting withdraw, your abstract will not be forwarded to the Annual Meeting Program Committee for review. You may withdraw your abstract at any time until the deadline. 

Once an abstract is withdrawn, it cannot be reinstated. You must complete a new abstract to have it considered by the Annual Meeting Program Committee.

When will I be notified about the status of my abstract?
Instruction course selection notifications will be sent by email to Senior Instructors by April 30, 2015. It is the responsibility of the Senior Instructor to contact the Academy in the event that notification is not received within two weeks of the published notification dates.

I cannot find an answer to my question in this list.
Contact the following Academy staff:
Michael Rhea
Program Specialist
Phone: 415.447.0277