What is the submission deadline for Paper/Poster abstracts?
Tuesday, April 8, 2014
When will I be notified about the status of my abstract?
Paper/Poster abstract notifications will be sent by email to Presenting Authors by July 2014. It is the responsibility of the Presenting Author to contact the Academy in the event that notification is not received within two weeks of the published notification dates.
I do not have an Academy Account, how can I submit my abstract?
All submissions are accepted through the Academy's website; you will need to use an existing account or create one. All Academy members (present and past), past program participants and those who have ever attended an Academy meeting already have an Academy account.
Do I need to be a member of the Academy to submit an abstract?
No, but all submissions must include at least one Academy Fellow or Member or Candidate for Membership as an author. The Presenting Author does not need to be a member of the Academy.
Obtain information regarding Academy membership or send an email to firstname.lastname@example.org.
Is there a maximum length for the abstract?
Yes, 800 characters. The character limit is set to allow an abstract submission of approximately 100 words, including spaces. The online submitter application will display a character count above the text box of the abstract.
Is there a maximum length for titles?
Yes, 120 characters.
What do I need to do about disclosures?
Each submitter must enter his/her financial interest disclosure information. All Academy contributors are required to disclose financial relationship information annually. The Academy will apply the responses to all your educational activities during the 2014 calendar year.
The Disclosure Policy states "all Academy contributors" – how are co-author disclosures collected?
The Academy will request disclosure information from co-authors; accurate e-mail addresses are needed for all authors.
If my abstract is accepted, what do I do at the meeting about disclosures?
Presenters are required to display financial relationships on the first slide of their presentation or on the poster and electronic poster. Disclosure is required even if the submitter has no financial interest. The slide should include ALL disclosures, not only those that the author feels are relevant. The presenter should also verbally state their disclosures and may use this opportunity to highlight those that are relevant to the presentation. Or, the presenter can indicate that, while they DO have financial relationships, none are relevant to the particular talk.
Even though disclosure has been made, paper and poster presentations should never promote the use of any commercial product.
Can I submit my research if it has already been published somewhere else?
No, previously published abstracts should not be submitted.
Can I submit research that I have presented elsewhere?
Yes, if you have previously presented this abstract, but it is NOT published or submitted for publication, you are welcome to submit to the Academy; however, if another group holds any copyright over your material it should not be submitted to the Academy.
I want to publish my abstract and also present at the Academy, what should I do?
Academy submission policy states that Ophthalmology has the first right of refusal on all Academy presentations. In order to meet the requirements of this policy, your manuscript should be submitted to Ophthalmology for review. This can be done at any time, even before you are notified of the status of your paper/poster abstract. If Ophthalmology does not wish to publish your manuscript, you are released from copyright and free to submit to other publications AND present at the Academy meeting. Once released and submitting to another journal for consideration, it should not be published online or in print until after the Annual Meeting. If your manuscript has already been rejected by Ophthalmology, you are in compliance with the Academy policy.
I want to submit as POSTER ONLY or PAPER ONLY, how should I indicate this on my submission?
If a paper/poster abstract is selected for presentation, the committee will choose between paper or poster unless the author indicates they want to be considered as a PAPER ONLY or POSTER ONLY. NOTE: Standard abstract submissions (without a limit) have the best chance of being accepted. Abstracts with a limit will be rejected if the committee cannot accommodate the preference. By indicating paper/poster, you leave the choice to the selection committee.
Can I submit a PAPER in one of the following subjects: Computers, Information Technology, Ethics, General Medical Care, Global Ophthalmology, Neuro-Ophthalmology, Medical Education, Ophthalmic History, or Vision Rehabilitation?
No, abstracts submitted in those subjects will be considered as a POSTER ONLY.
I cannot find an answer to my question on this list. Who do I contact?
Contact the following Academy staff: