American Academy of Ophthalmology Web Site: www.aao.org
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Submission Policies: Papers/Posters

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General

  • The Academy does not permit attendance by optometrists or participation as a presenting author of an abstract.
  • Abstracts should be written and submitted by the author. Abstracts written and submitted by industry personnel on behalf of a doctor are not allowed.
  • All submissions (with the exception of Practice Management instruction course submissions) must have at least one Academy Fellow or Member or Candidate for Membership as an instructor or author of the presentation. The Senior Instructor/Presenting Author does not need to be the Member.
  • Paper/Poster abstract submissions are limited to two submissions as presenting author and four overall per meeting. For video abstract submissions, a limit of two submissions as senior producer and four overall is recommended. Author limits do not apply to instruction course abstract submissions.
  • Do not use proprietary names alone in the title or body of the abstract. If necessary, you may include a proprietary name in parentheses directly after the generic name on first use in the body of the abstract. The American Academy of Ophthalmology reserves the right to replace proprietary names with generic names.
  • All submissions must be made online by the deadline. Changes to abstracts may not be made once the deadline passes. The Academy will not review any abstract submissions submitted as hard copies or via email.
  • Submission of an abstract constitutes a commitment by the instructors/authors to present if selected. Failure to present will result in exclusion from the scientific program for two years.
  • Membership privileges are not transferable. All presenters are required to register for the Annual Meeting and pay all applicable fees.
  • The Academy does not pay honoraria or travel/housing expenses for any presenters at the Annual Meeting.
  • The Academy will notify all senior instructors/presenting authors of the status of submitted abstracts by email. It is the responsibility of the senior instructor/presenting author to contact the Academy if notification is not received within two weeks of the published notification dates.

Obtain information regarding membership to the Academy and AAOE.

Copyright
The Academy holds copyright on all material presented at the Annual Meeting.

The Academy will not consider material that has already been published or submitted for publication. The Academy holds copyright on all material presented at the Annual Meeting until and unless such material is found unsuitable for publication in Ophthalmology. Should an author wish to publish his or her material elsewhere, it may not be submitted for consideration until Ophthalmology has released the presenter from any copyright obligations. A program participant who does not comply with this Academy policy will be prohibited from participating in the program for two years.

For more information on copyright policy, see the paper/poster submission instructions.

Submitting Scientific Papers to Ophthalmology
It is no longer mandatory that all manuscripts based on Annual Meeting presentations be submitted to the Academy's journal, Ophthalmology. However, the journal does retain the right of first refusal for all manuscripts based on Annual Meeting presentations, both podium and poster.

Anyone who wishes to publish such a paper must first submit the manuscript to Ophthalmology. The editor-in-chief is the only person who can grant exceptions to this rule.

Submit manuscripts electronically to Elsevier or OphSource.

Financial Interest Disclosure Policies
The senior instructor/presenting author listed on a course/abstract must disclose whether or not s/he has any financial interest. This is required even if s/he has no financial interest.

  • The Academy will request financial disclosure from all associate instructors/authors. Please provide an accurate email address for each co-instructor/author.
  • Submission of this information indicates that each instructor/author has complied with the Academy's policy and will disclose any financial interest at the time of his/her presentation.
  • Failure to comply with the disclosure policy when known and deliberate will result in exclusion from the program for two years.
  • Financial interest will be disclosed in the Final Program with an asterisk by the individual's name that will be cross-referenced in an index in the back of the program, and on a screen in all session rooms that will display the presenter's disclosures for the entirety of the talk.
  • Even though disclosure has been made, presentations and handouts should not promote the use of any commercial product.

Disclosure of financial interest should also be made at the time of the presentation.

  • Oral presenters are required to display a financial interest slide at the beginning of their presentation and to verbally disclose any financial interest relevant to the presentation.
  • Poster presenters are required to post any and all financial interest on their poster.
  • Video producers are required to announce any and all financial disclosure at the beginning of their video.