Please complete all required sections of the abstract submitter. Failure to complete the required fields will result in the abstract not being successfully submitted.
All completed submissions will be peer-reviewed anonymously by the Annual Meeting Program Committee. Name(s) of author(s) and statements of affiliation are not allowed in the title or abstract text.
The online submitter for scientific paper/poster abstracts opens Wednesday, March 12 and closes Tuesday, April 8.
Paper/Poster: The selection committee chooses submissions to be presented as papers on the basis of originality, clinical relevance, comprehensiveness, and as a stimulus for prepared discussion. The review process is masked.
The selection committee chooses submissions to be presented as posters if they are single case studies and instrument reports with graphic material, clinical photographs, or concepts which lend themselves well to contemplation.
Paper/Poster abstracts submitted under the following categories will be considered as POSTER ONLY:
- Computers, Information Technology
- General Medical Care
- Global Ophthalmology
- Medical Education
- Ophthalmic History
- Vision Rehabilitation
All abstracts are reviewed as a paper or poster with the Annual Meeting Program Committee making the final decision. Submitters may wish to limit the abstract to paper only or poster only. If this option is selected and the abstract cannot be accepted for that type of presentation, it will be rejected. Abstracts with no limit have the best chance of being accepted.
- Paper Presentations: Original scientific papers will be followed by a small panel and audience discussion that may require author interaction. Paper presenters MUST prepare a "mini-manuscript" for the panelists 6 weeks before the Academy meeting. Accepted paper presenters will be sent the "mini-manuscript" form to complete with further instructions. The BEST paper will be selected by the panel and announced at the end of the session. The Academy does not allow one person to present two papers within the same Original Paper Session. If an author has two scientific papers scheduled for presentation within the same session, an alternate speaker must present one of the papers.
- Poster Presentation: If an abstract is accepted as a poster, the author will be required to create a poster and bring it to the Academy meeting. The space provided for each poster is 46" vertical by 94" horizontal (1.2 m by 2.4 m). In addition to the mountable, physical poster, accepted poster presenters must also submit an electronic version of their poster. Online posters will be available during the Annual Meeting and afterwards on the Meeting Archives. To further enhance the poster sessions, the Annual Meeting Program Committee selects Poster Tour leaders to guide attendees thorough the poster area at the time presenters are scheduled to stand by their poster. Not all subject areas will schedule tours.
The title of an abstract may not exceed 120 characters. Use title case when entering your abstract (both upper-and lowercase letters as appropriate). No special formatting is needed.
Each author is limited to two paper/poster submissions as presenting author, and up to four overall per meeting. The author listed first is considered by the Academy to be the presenting author. EXCEPTION: These limits do not apply to videos, but they are encouraged. Author limits do not apply to instruction courses.
- Changes to author lists will not be allowed after the submission, if the change would result in the limits being exceeded.
- The Academy reserves the right to disqualify submissions that exceed these limits.
Submitters are required to provide contact information for all instructors. If an author does not exist within the Academy's database, please add the author by providing their name along with an accurate and unique email address.
Please refer to the list of main subject classifications. Detailed topics are listed under these main classifications. Be as specific as possible when making your selection; you may only select one topic.
Do not repeat the title in the abstract body. The following headings with formatting are required for paper/poster submissions and should appear as one full paragraph with NO hard returns for each heading.
Purpose: Methods: Results: Conclusion:
Case reports are accepted for review. If the abstract reports on a single case study or is a video abstract, these headings are not required.
The word limit per submission is approximately 100 words (max of 800 characters for the body of the abstract, including spaces). If the abstract is too long, it will not be successfully submitted.
A list of study designs is provided. Read through the descriptions and select the one your research follows. If you used a design not on the list, enter it in the space provided. Note: Animal studies tend to be rejected.
Paper/Poster submissions require a Précis (460 characters) as part of the application. The Précis is a concise summary of the abstract and should not duplicate the conclusion. This text will not be published and is for the use of the selection committee.
Paper/Poster submissions require a Background Statement (250 characters) as part of the application. This is an opportunity to relay additional information to the selection committee and should not be an exact duplication of the abstract text. The Background Statement is a succinct statement explaining the background of why this study was undertaken or reported. This text will not be published and is for the use of the selection committee.
Submitters should be prepared to enter the following information into the application:
- Do any of the authors have financial Interest? (YES/NO)
- Is the Presenting Author Industry Employed? (YES/NO)
- Is the research approved by an IRB? (YES/NO/NO, NOT REQUIRED)
- Is the Presenting Author in a residency program? (YES/NO)
The Academy holds copyright on all scientific material presented at its Annual Meeting until and unless such material is found unsuitable for publication in Ophthalmology. Should an author wish to publish his or her material elsewhere, it may not be submitted for consideration until Ophthalmology has released the presenter from any copyright obligations.
- Has the abstract been published, submitted for publication or do the authors intend to submit it for publication? (YES/NO)
- If YES to the question above, have the authors already been released by Ophthalmology? (YES/NO)
Preparing for the abstract submission application will ease the process and help complete the best possible abstract. Abstracts are considered equally for selection, and the quality of the abstract is the single most important factor in the selection committee's decision. Please follow the checklist below:
- Review the Frequently Asked Questions and Submission Policies.
- Is the title descriptive of the abstract?
- Does the title avoid gratuitous statements and irrelevant information? NAME(S) OF AUTHOR(S) AND STATEMENTS OF AUTHOR(S) AFFILIATION ARE NOT ALLOWED IN THE TITLE OR ABSTRACT, as abstracts are evaluated anonymously.
- Does the abstract contain the four required headings for review:
- Be as specific as possible. The following are frequently forgotten: sample size, study duration and follow-up, and descriptions of the novel and non-standard techniques used.
- Abstracts with statements such as "will be done," "will be studied," "will be underway," "will be analyzed," will not be selected. Abstracts cannot be appended past the deadline.
- Has your material been previously published? If so, the abstract should not be submitted without the prior release from Ophthalmology. If you have presented the material at another meeting and it was NOT published or submitted for publication elsewhere, you may submit to the Academy. If you have presented the material at another meeting it may be bound by their copyright rules - the material should not be submitted to the Academy if the material is bound by any of other organization's or publication's copyright rules.
- Did you proofread your abstract? Conciseness and clarity are important considerations during the review. Misspellings and typographical errors reflect badly on your work. When using abbreviations within the abstract text, first include the complete term followed by the abbreviation in parenthesis. Example: Vitreous Loss (VL).
- Background Statement and Précis are there to communicate more information to the selection committee. Do not repeat the conclusion of the abstract. The précis should be a concise summary of the main finding/outcome of the study.
- Once you complete your submission you will be able to save or print a copy for your records. Keeping a copy of your submission is highly recommended.