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Annual Meeting
Annual Meeting
Retina Subspecialty Day - Video Abstract Information

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The online submitter for Retina Subspecialty Day video abstracts is now closed.

The Presenting Author of submitted abstracts will receive an email with a link and instructions on how to upload the video. Instructions on how to submit the video will only be sent to those who submitted a video abstract by the deadline, May 7.

The American Academy of Ophthalmology is accredited by the Accreditation Council for Continuing Medical Education to provide continuing medical education for physicians.

Submitting a Video Abstract TOP

Please complete all required sections of the abstract submitter. Failure to complete the required fields will result in the abstract not being successfully submitted.

All video abstracts and videos will be peer-reviewed by the Retina Subspecialty Day Planning Group.

Title
The title of an abstract may not exceed 120 characters. Use title case (both upper-and lowercase letters as appropriate). No special formatting is needed.

Presenting Author /Co-Author(s)

  • A limit of two submissions as Presenting Author.
  • The Academy reserves the right to disqualify submissions that exceed this limit.

Submitters are required to provide contact information for all co-authors. If an author does not exist within the Academy's database, please add the author by providing their name along with an accurate and unique email address.

Subject Classification

My Coolest Surgical Video

  • Maximum length: 3 minutes.
  • Description: Videos in this category should illustrate a new technique or a new application of an instrument.

Vitreoretinal Surgical Complication

  • Maximum length: 3 minutes (2 part video).
  • Description: Videos in this category should show the management of a surgical complication during vitreoretinal surgery.
  • Two-Part Video: The first part of a surgical complication video should show up to the complication (approx. 1 minute). The video will then be paused and discussed by a panel. The video will then resume showing how the surgeon handled the complication (approx. 2 minutes).
  • Note: If accepted, authors will be required to edit their video into 2 separate smaller videos that can each be on their own PowerPoint slide. This is because you won't have a live mouse and the "clicker" at the podium just advances the slide.

Abstract Body
Do not repeat the title in the abstract body. The word limit per submission is approximately 100 words (max of 800 characters for the body of the abstract, including spaces). If the abstract is too long, it will not be successfully submitted. You do not need to include headings in video abstracts.

Background Statement
Video submissions require a Background Statement (250 characters) as part of the application. This is an opportunity to relay additional information to the selection committee and should not be an exact duplication of the abstract text. The Background Statement is a succinct statement explaining the background of why this study was undertaken or reported. This text will not be published and is for the use of the selection committee.

Additional Questions
Submitting authors should be prepared to enter the following information into the application:

  • Do any of the authors have financial Interest? (YES/NO)
  • Is the research approved by an IRB? (YES/NO/NO, NOT REQUIRED)
  • I verify that the final, edited version of my video will be no longer than 2 or 3 minutes, based upon video type: (YES/NO)
  • I verify that the final, edited version of my video will not contain use of copyrighted music or material without written authorization: (YES/NO)

Submitting a Video
Videos will be judged according to educational value, originality and expert use of medium. To help you prepare your video submission, please follow the following specifications:

  • The maximum length of video presentations is 2-3 minutes.
  • Videos may be formatted in MPEG, AVI, WMV, or QuickTime (MOV) with a maximum resolution of 1280x720.
  • Do not use DivX compression.
  • Videos must be in the final, edited version with sound in English.
  • Videos should include a brief introduction during which all authors are credited and any and all financial interest is acknowledged. Financial disclosure is required even if the author has no financial interest.
  • Even though disclosure has been made, videos should not promote the use of any commercial product.
  • Please ensure that you have permission to use any image presented as part of the video. This includes a license for copyrighted material and release forms from any patient(s) recognizable in the video. Use of copyrighted music or materials is forbidden without written authorization. By submitting your video under these instructions, you represent that you have or do not need such authorization and you agree to indemnify and defend the Academy from all claims based on copyright infringement.
Submission Policies TOP

General

  • The Academy does not permit attendance by optometrists or participation as a presenting author of an abstract.
  • Abstracts should be written and submitted by the author. Abstracts written and submitted by industry personnel on behalf of a doctor are not allowed.
  • For video abstract submissions, a limit of two submissions as presenting author is recommended.
  • Do not use proprietary names alone in the title or body of the abstract. If necessary, you may include a proprietary name in parentheses directly after the generic name on first use in the body of the abstract. The American Academy of Ophthalmology reserves the right to replace proprietary names with generic names.
  • All submissions must be made online by the deadline. Changes to abstracts may not be made once the deadline passes. The Academy will not review any abstract submissions submitted as hard copies or via email.
  • Submission of an abstract constitutes a commitment by the author to present if selected. Failure to present will result in exclusion from the scientific program for two years.
  • The Academy does not pay honoraria or travel/housing expenses for any presenters at the Annual Meeting and Subspecialty Day.
  • The Academy will notify all submitting authors of the status of submitted abstracts by email. It is the responsibility of the submitting author to contact the Academy if notification is not received within two weeks of the published notification dates.

Copyright
The Academy holds copyright on all material presented at the Annual Meeting/Subspecialty Day.

Financial Interest Disclosure
The Presenting Author listed on an abstract must disclose whether or not s/he has any financial interest. This is required even if s/he has no financial interest.

  • The Academy will request financial disclosure from all authors/co-authors. Please provide an accurate email address for each author.
  • Submission of this information indicates that each author has complied with the Academy's policy and will disclose any financial interest at the time of his/her presentation.
  • Failure to comply with the disclosure policy when known and deliberate will result in exclusion from the program for two years.
  • Financial interest will be disclosed in the syllabus with an asterisk by the individual's name that will be cross-referenced in an index in the back of the program, and on a screen in all session rooms that will display the presenter's disclosures for the entirety of the talk.
  • Even though disclosure has been made, videos should not promote the use of any commercial product.

Disclosure of financial interest should also be made at the time of the presentation.

  • Oral presenters are required to display a financial interest slide at the beginning of their presentation and to verbally disclose any financial interest relevant to the presentation.
  • Video producers are required to announce any and all financial disclosure at the beginning of their video.
Frequently Asked Questions TOP

What is the submission deadline for video abstracts?
Wednesday, May 7, 2014

What is the submission deadline for videos? 
Tuesday, May 27, 2014

Why is there a separate video submission deadline? 
The abstracts for videos are due by the May 7 deadline. The planning group will also need to review the accompanying video.  

How do I submit my video?
After the abstract deadline, the Submitting Author will receive an email with a link and instructions on how to upload the video. Instructions on how to submit the video will only be sent to those who submitted a video abstract by the deadline. Video submission opens Wednesday, May 14, 2014.

My video is longer than the required length. Can I still submit my video?
No, the maximum length of video presentations is 3 minutes for "My Coolest Surgical Video" and two minutes for the Surgical Complications Panel.

I obtained written authorization to use copyrighted music or material. Do I need to send a copy to the Academy?
No. By submitting your video under these instructions, you represent that you have or do not need such authorization and you agree to indemnify and defend the Academy from all claims based on copyright infringement.

When will I be notified about the status of my video?
Abstract notifications will be sent by email to the Submitting Author by the end of June 2014. It is the responsibility of the author to contact the Academy in the event that notification is not received within two weeks of the published notification dates.

If my video is accepted for presentation, do I need to attend the Retina Subspecialty Day meeting?
Yes. Presenting Authors are required to attend the Retina Subspecialty Day Meeting. A complimentary registration for the 2014 Retina Subspecialty Day will be provided to the Presenting Author.

I do not have an Academy account, how can I submit my abstract?
All submissions are accepted through the American Academy of Ophthalmology's website; you will need to use an existing account or create one. All Academy members (present and past), past program participants and those who have attended an Academy meeting already have an Academy account.

Is there a maximum length for the abstract?
Yes, 800 characters. The character limit is set to allow an abstract submission of approximately 100 words, including spaces. The online submitter application will display a character count above the text box of the abstract.

Is there a maximum length for titles?
Yes, 120 characters.

What do I need to do regarding Financial Interest Disclosure?
Each submitter is required to complete his/her financial interest disclosure information. The Academy will request disclosure information from all co-authors; accurate e-mail addresses are needed for all authors.

All Academy contributors are required to disclose financial relationship information annually. The Academy will apply your responses to all educational activities in which you are currently participating and any that are added within the 2014 calendar year. 

Presenting Authors are required to announce any and all financial disclosure at the beginning of their video. Financial disclosure is required even if the author has no financial interest. Even though disclosure has been made, videos should not promote the use of any commercial product.

I cannot find an answer to my question on this list. Who do I contact?
Ann L'Estrange
Scientific Meetings Specialist
Phone: 415.447.0289
E-mail: alestrange@aao.org