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Annual Meeting
 
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International Attendees

On this page:
Travel and Transportation
Travel Insurance for International Attendees
Tavel Tips
International Center

Travel and Transportation

  • Many international meeting attendees will require a visitor visa to enter the United States. Apply early; for scientific conferences, visa applications should be made no later than 90 days prior to travel. Consult Visitor Visas for details and helpful links.
  • Travelers from visa waiver countries: the ESTA document is now required. If you do not have it, you may not be allowed to board your flight. Consult Visitor Visas for details.
  • Personalize the letter of invitation to the meeting to assist in your visitor visa application process.

AAO International Group Housing
AAO International Group Housing is the official international group housing provider EXCLUSIVELY serving international medical attendees.

  • All-Inclusive housing packages: room, breakfast, porterage, taxes, gratuities, shuttle service to/from convention center.
  • Book through the official AAO housing block for the lowest hotel rates.
  • Secure payment processing and online room block management.
  • Multilingual assistance.
  • Four international offices offering live chat and technical support in your time zone.
  • Help in facilitating visa processing and CME reporting.

Find more information about International Group Housing services.

Travel Insurance for International Attendees
Your current accident and medical insurance may not cover travel outside your home country.

The Gateway portfolio of international insurance plans offer combined insurance and services, such as: coverage for accident- and illness-related medical expenses; transportation expenses associated with medical evacuation and repatriation; indemnity in event of accidental death or dismemberment; and worldwide travel and medical assistance services. For short-term travel to the United States, consider either the Gateway USA or Gateway Visit America insurance plans. To learn more about eligibility requirements, benefits, limitations, exclusions and premium rates for these plans as well as the other plans in the Gateway portfolio, visit www.gatewayconnexions.com or contact:

Gateway Plan Administrator
Paragon Office Park
P.O. Box 14468
Des Moines, IA 50306

Tel: 800.282.4495 (toll-free, United States only)
E-mail: gateway@marshpm.com

Travel Tips

Language
The official language of the Academy's annual meeting is English.

Time
Las Vegas is in the Pacific Time Zone. In November, the Pacific Time Zone is -8h UTC/GMT.

Weather
November in Las Vegas is mild with an average high temperature of 66°F (19°C) and an average low of 46°F (8°C).

Dress
Business-conservative or business-casual attire is appropriate for all meeting events. You are welcome to wear traditional clothing from your country. Wear comfortable shoes, as there are long walking distances within the convention center.

Telephone

  • U.S. country code: +1
  • Las Vegas area code: (702)
  • U.S. telephone numbers have seven digits (e.g., 555-1234)
    • To make a local call within the same area code, just dial the seven-digit number.
    • To call outside the (702) area code, dial 1 + area code + seven-digit number.
  • To call internationally from Las Vegas dial "011" + country code + area code + number.

Exchange Rate
Help plan your trip by checking the current exchange rate of your currency to U.S. dollars.

Tipping
Tipping in the United States is customary. A 15% to 20% tip is usually expected in restaurants, taxis and for services you receive.

Electricity
Voltage 120, frequency 60 Hz. Adaptors that may be required are:

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two flat blades or two flat blades with a round grounding pin.

International Center
International attendees are encouraged to visit the International Center during the Academy's annual meeting. It is an ideal place to learn more about Academy programs, check your email, meet your colleagues or just relax. More information will be available in June.