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Annual Meeting
 
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International Attendees

On this page:
Travel and Transportation
Travel Insurance for International Attendees
Chicago: Weather, Exchange Rate and More
International Center

Travel and Transportation

  • Many international meeting attendees will require a visitor visa to enter the United States. Apply early; for scientific conferences, visa applications should be made no later than 90 days prior to travel. Consult Visitor Visas for details and helpful links.
  • Travelers from visa waiver countries: the ESTA document is now required. If you do not have it, you may not be allowed to board your flight. Consult Visitor Visas for details.
  • Personalize the letter of invitation to the meeting to assist in your visitor visa application process.

Travel Insurance for International Attendees
If you are attending AAO 2014 in Chicago, your current accident and medical insurance may not cover travel outside your home country.

The Gateway portfolio of international insurance plans offer combined insurance and services, such as: coverage for accident- and illness-related medical expenses; transportation expenses associated with medical evacuation and repatriation; indemnity in event of accidental death or dismemberment; and worldwide travel and medical assistance services. For short-term travel to the United States, consider either the Gateway USA or Gateway Visit America insurance plans. To learn more about eligibility requirements, benefits, limitations, exclusions and premium rates for these plans as well as the other plans in the Gateway portfolio, visit www.gatewayconnexions.com or contact:

Gateway Plan Administrator
Paragon Office Park
P.O. Box 14468
Des Moines, IA 50306

Tel: 800.282.4495 (toll-free, United States only)
E-mail: gateway@marshpm.com

Chicago

Language
Most sessions at AAO 2014 are conducted in English. A few Breakfast With the Experts roundtables are offered in Spanish, as well as the "Best of the Academy"/Lo Mejor de la Academia en Español session on Wednesday.

Venue
AAO 2014 will be held at McCormick Place in Chicago.

Weather
In October, Chicago has an average high of 64°F (18°C) and average lows of 46°F (8°C). Get the Chicago 10-day weather forecast.

Exchange Rate
Help plan your trip by checking the current exchange rate of your currency to U.S. dollars.

Tipping
Tipping in the United States is customary. A 15% to 20% tip is usually expected in restaurants, taxis and for services you receive.

Etiquette
Become familiar with American etiquette for private, public and business interactions.

Time
Chicago is in the Central Time Zone. In October, the Central Time Zone is -5h UTC/GMT.

Electricity
Voltage 120, frequency 60 Hz. Adaptors that may be required are:

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two flat blades or two flat blades with a round grounding pin.

Telephone
U.S. country code: +1
Chicago area code: (312)
U.S. telephone numbers have seven digits (e.g., 555-1234)

  • To make a local call within the same area code, just dial the seven-digit number.
  • To call outside the (312) area code, dial 1 + area code + seven-digit number.
  • To call internationally from Chicago, dial "011" + country code + area code + number.

Internet
Most hotels offer high-speed Internet connections and Internet cafes are plentiful.

Wi-Fi access will be available in designated areas of McCormick Place.

Emergencies
Dial 911 from any phone.

Business Hours
Standard business hours are 9 a.m. to 5 p.m., Monday through Friday.

Dress
Business-conservative or business-casual attire is appropriate for all meeting events. If you wish to wear traditional clothing from your country, feel free to do so. Wear comfortable shoes, as there are long walking distances within the convention center.

International Center
International attendees are encouraged to visit the International Center in the Grand Concourse, Level 3, Lobby. It is an ideal place to learn more about Academy programs, check your email, meet your colleagues or just relax.