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Registration & Travel
Registration and Travel Information

2014 Mid-Year Forum
April 9 to 12
Renaissance Downtown Hotel, Washington, D.C.

Pre-registration for the 2014 Mid-Year Forum ended on March 17.

Registration Fees

  • No fee for Congressional Advocacy Day (CAD). 
  • Guests attending the CAD Dinner Briefing on Wednesday, April 9 must purchase a $25 dinner ticket.
  • Complimentary registration to all events for Academy members in training.
  • $200 for the Mid-Year Forum and/or the Council Meeting.  Registration fee will be $250 after Feb. 28 and onsite.
  • $50 for guest/spouse dinner ticket for banquet event on Thursday, April 10. Note: No charge to attendees registered for the Mid-Year Forum/or Council Meeting.
  • Attendees registered only for Congressional Advocacy Day must purchase a guest dinner ticket if they wish to attend the banquet event.
  • Refund Policy: Refunds will be issued on the following schedule - received by March 24, 2014 – less $25 administrative fee; received after March 31, 2014 – no refund.

Housing
Online registration for housing has now closed. To change or cancel your hotel reservation call Expovision at 1.866.774.0487 or 1.703.770.3908. You will need your reservation acknowledgement number.  Rooms are available at the Renaissance Downtown Washington D.C. (meeting hotel) at $299 per night + tax.

Travel Discounts
Use the following discounts when traveling to the Mid-Year Forum:

United AirlinesBook online to receive up to a 10% discount on airfare. Offer Code: ZRM9985541. If booking through a travel professional or United Meetings at 800-426-1122, provide the following information: Agreement Code: 985541 and Z Code: ZRM9.
American AirlinesBook your flight online for 5% off the airfare. Promotion Code: 1444BU
Amtrak - Amtrak offers a 10% discount off rail fare to Washington, DC. Call Amtrak at 800.872.7245. Fare Code: X68R-986.
Super Shuttle - Discounted rates of $2.00 off on one way trips and $5.00 off on round trips from BWI, DCA and IAD to Downtown Washington DC Hotels. Discount Code: 4Z89Q

Sponsored attendees must review the Academy's expense reimbursement policies below.

Expense-Reimbursement Policies
If you are being sponsored by the Academy, your travel expenses to attend this meeting will be reimbursed to you after the meeting. Review the following policies regarding your hotel stay and airline travel.  In addition, be sure to review the complete expense reimbursement policies printed on your reimbursement form, which will be e-mailed to registered sponsored attendees prior to the meeting.

Academy-Sponsored Attendees: The Board of Trustees, Academy Secretaries, Councilors, Academy committee chairs, Academy representatives, members of the Young Ophthalmologist Committee and Advocacy Subcommittee and members of the AAOE Board of Directors.

Hotel-Stay Policy: If you are a sponsored attendee, the Academy will reimburse you for a two-night hotel stay (Thursday and Friday) if you are only attending the Mid-Year Forum and/or Council Meeting. You will be reimbursed for a three-night stay (Wednesday, Thursday and Friday) if you also attend Congressional Advocacy Day.

Airline-Travel Policy: Make your own airline reservations. If you are a sponsored attendee, the Academy will reimburse you for the lowest possible 21-day advance and non-refundable fare. Note: This fare may not be on your first choice airline. If you choose a higher fare ticket, the Academy will only reimburse you for the lowest possible rate. Exchanged tickets will be reimbursed for the lowest 21-day advance fare. 

CME Credit Available
The American Academy of Ophthalmology is accredited by the ACCME to provide continuing medical education to physicians.

The American Academy of Ophthalmology designates this live meeting for a maximum of 2 AMA PRA Category 1 Credits. Physicians should claim only the credit commensurate with the extent of their participation in the activity. 

2014 Mid-Year Forum sponsors include:

Platinum

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Gold

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Contact us if you need further information.