• Registration and Travel

  • Pre-registration for the 2015 Mid-Year Forum ended on March 20. Onsite registration will be available at the Marriott Marquis in Washington, DC starting April 15 at 4 p.m. Questions about the meeting, registration or CAD appointments? Contact us

    Registration Fees

    • No fee for Congressional Advocacy Day (CAD). 
    • Guests attending the CAD Dinner Briefing on Wednesday, April 15 must purchase a $25 dinner ticket.
    • Complimentary registration to all events for Academy members in training.
    • $200 for the Mid-Year Forum and/or the Council Meeting. Registration fee will be $250 after March 2 and onsite.
    • $50 for guest/spouse dinner ticket for banquet event on Thursday, April 16. Note: No charge to attendees registered for the Mid-Year Forum/or Council Meeting.
    • Attendees registered only for Congressional Advocacy Day must purchase a guest dinner ticket if they wish to attend the banquet event.

    Refund Policy: Refunds will be issued on the following schedule - received by March 26, 2015 – less $25 administrative fee; received after April 1, 2015 – no refund.


    Online registration for housing has now closed. To change or cancel your hotel reservation call Expovision at 1.866.774.0487 or 1.703.770.3908. You will need your reservation acknowledgement number. Rooms will be available at the new Marriott Marquis Washington D.C. (meeting hotel) at $310 per night + tax.

    Travel Discounts

    Use the following discounts when traveling to the Mid-Year Forum:

    United Airlines
    Book online to receive up to a 10% discount on airfare. Offer Code: ZTWV494005. If booking through a travel professional or United Meetings at 800-426-1122, provide the following information: Agreement Code: 494005 and Z Code: ZTWV.

    Super Shuttle
    Discounted rates of $2.00 off on one way trips and $5.00 off on round trips from BWI, DCA and IAD to Downtown Washington DC Hotels. Discount Code: 4Z89Q

    Sponsored attendees must review the Academy's expense reimbursement policies below.

    Expense-Reimbursement Policies

    If you are being sponsored by the Academy, your travel expenses to attend this meeting will be reimbursed to you after the meeting. Review the following policies regarding your hotel stay and airline travel. In addition, be sure to review the expense reimbursement policies printed on your reimbursement form, which will be e-mailed to registered sponsored attendees prior to the meeting.

    Academy-Sponsored Attendees 
    The Board of Trustees, Academy Secretaries, Councilors, Academy committee chairs, Academy representatives, members of the Young Ophthalmologist Committee and Advocacy Subcommittee and members of the AAOE Board of Directors.

    Hotel-Stay Policy
    If you are a sponsored attendee, the Academy will reimburse you for a two-night hotel stay (Thursday and Friday) if you are only attending the Mid-Year Forum and/or Council Meeting. You will be reimbursed for a three-night stay (Wednesday, Thursday and Friday) if you also attend Congressional Advocacy Day.

    Airline-Travel Policy
    Make your own airline reservations. If you are a sponsored attendee, the Academy will reimburse you for the lowest possible 21-day advance and non-refundable fare. Note: This fare may not be on your first choice airline. If you choose a higher fare ticket, the Academy will only reimburse you for the lowest possible rate. Exchanged tickets will be reimbursed for the lowest 21-day advance fare.

    2015 Mid-Year Forum sponsors include: