Contents:
What is the submission deadline for video abstracts?
What is the submission deadline for videos?
Why is there a separate video submission deadline?
How do I submit my video?
My video is longer than the required length. Can I still submit my video?
I obtained written authorization to use copyrighted music or material. Do I need to send a copy to the Academy?
When will I be notified about the status of my video?
If my video is accepted for presentation, do I need to attend the Retina Subspecialty Day meeting?
I do not have an Academy account, how can I submit my abstract?
Is there a maximum length for the abstract?
Is there a maximum length for titles?
What do I need to do regarding Financial Interest Disclosure?
Do co-authors need to submit financial interest disclosures?
I cannot find an answer to my question on this list. Who do I contact?
What is the submission deadline for video abstracts?
Tuesday, May 8, 2018.
What is the submission deadline for videos?
Wednesday, June 6, 2018.
Why is there a separate video submission deadline?
The abstracts for videos are due earlier so that the planning group can review them. The planning group will then review the accompanying video.
How do I submit my video?
After the abstract deadline, the Submitting Author will receive an email with a link and instructions on how to upload the video. Instructions on how to submit the video will only be sent to those who submitted a video abstract by the deadline.
My video is longer than the required length. Can I still submit my video?
No, the maximum length of video presentations is two (2) minutes for the "My Coolest Surgical" session.
I obtained written authorization to use copyrighted music or material. Do I need to send a copy to the Academy?
No. By submitting your video under these instructions, you represent that you have or do not need such authorization and you agree to indemnify and defend the Academy from all claims based on copyright infringement.
When will I be notified about the status of my video?
Abstract notifications will be sent by email the week of July 2 to the Submitting Author. It is the responsibility of the author to contact the Academy in the event that notification is not received within two weeks of the published notification dates.
If my video is accepted for presentation, do I need to attend the Retina Subspecialty Day meeting?
Yes. Presenting Authors are required to attend the Retina Subspecialty Day Meeting. A complimentary registration for the Retina Subspecialty Day will be provided to the Presenting Author.
I do not have an Academy account, how can I submit my abstract?
All submissions are accepted through the American Academy of Ophthalmology's website; you will need to use an existing account or create one. All Academy members (present and past), past program participants and those who have attended an Academy meeting already have an Academy account.
Is there a maximum length for the abstract?
Yes, 1000 characters. The character limit is set to allow an abstract submission of approximately 250 words, including spaces. The online submitter application will display a character count above the text box of the abstract.
Is there a maximum length for titles?
Yes, 120 characters.
What do I need to do regarding Financial Interest Disclosure?
All persons in a position to control the content of an activity must disclose any and all financial interests. Each submitter is prompted to enter financial interest disclosure information at the initial login to the abstract system.
Do co-authors need to submit financial interest disclosures?
The Academy considers presenting authors, not co-authors, to be in control of the educational content. Though they are acknowledged, co-authors do not have control of content and their disclosures are not published or resolved.
I cannot find an answer to my question on this list. Who do I contact?
Contact the following Academy staff:
Ann L'Estrange
Scientific Meetings Manager
Phone: 415.447.0289
E-mail: alestrange@aao.org