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- The Academy does not permit Subspecialty Day meeting attendance by optometrists or participation as a presenting author of an abstract.
- Abstracts should be written and submitted by the author. Abstracts written and submitted by industry personnel on behalf of a doctor are not allowed.
- For video abstract submissions, a limit of two submissions as presenting author is recommended.
- Do not use proprietary names alone in the title or body of the abstract. If necessary, you may include a proprietary name in parentheses directly after the generic name on first use in the body of the abstract. The American Academy of Ophthalmology reserves the right to replace proprietary names with generic names.
- All submissions must be made online by the deadline. Changes to abstracts may not be made once the deadline passes. The Academy will not review any abstract submissions submitted as hard copies or via email.
- Submission of an abstract constitutes a commitment by the author to present if selected. Failure to present will result in exclusion from the scientific program for two years.
- The Academy does not pay honoraria or travel/housing expenses for any presenters at its annual meeting and Subspecialty Day.
- The Academy will notify all submitting authors of the status of submitted abstracts by email. It is the responsibility of the submitting author to contact the Academy if notification is not received within two weeks of the published notification dates.
The Academy holds copyright on all material presented at its annual meeting/Subspecialty Day.
Financial Interest Disclosure
The presenting author listed on an abstract must disclose whether or not s/he has any financial interest. This is required even if s/he has no financial interest.
- The Academy will request financial disclosure from all presenting authors.
- Submission of this information indicates that each author has complied with the Academy's policy and will disclose any financial interest at the time of his/her presentation.
- Failure to comply with the disclosure policy when known and deliberate will result in exclusion from the program for two years.
- Financial interest will be disclosed through the online Program Search and Mobile Meeting Guide.
- Even though disclosure has been made, presentations and handouts should not promote the use of any commercial product.
- Presenters who are employed by a commercial interest may be permitted to present under special circumstances. Presentations must be limited to biology, physiology or physics; the discovery process itself; early research where no product is yet developed; or topics unrelated to the business lines or products of their employer. Presentations must not include treatment, diagnosis or patient care recommendations.
Disclosure of financial interest should also be made at the time of the presentation.
- Oral presenters are required to display a financial interest slide at the beginning of their presentation and to verbally disclose any financial interest relevant to the presentation.
- Poster presenters are required to post any and all financial interest on their poster.
- Video producers are required to announce any and all financial disclosure at the beginning of their video.
Control of Content
The Academy considers presenting authors, not co-authors, to be in control of the educational content. It is Academy policy and traditional scientific publishing and professional courtesy to acknowledge all people contributing to the research, regardless of CME control of the live presentation of that content. This acknowledgement is made in a similar way in other Academy CME activities. Though they are acknowledged, co-authors do not have control of the CME content and their disclosures are not published or resolved.
Standard Non-Exclusive Agreement for Meeting Presenters
All meeting participants are required to submit the Standard Non-Exclusive Agreement for Meeting Presenters (permission to record).
The American Academy of Ophthalmology's Standard Non-Exclusive Agreement for Meeting Presenters is the legal document that records our mutual agreement and understanding about what you're giving us permission to do with your presentation. By agreeing to the agreement, you make it possible for the Academy to share your Presentation and/or Presentation materials with our members and other interested individuals. "Non-Exclusive" in the title of the document means that you retain the right to use your own materials.