• Mobile Meeting Guide

    Attendee using the Mobile Meeting Guide.The Mobile Meeting Guide is the source for attendees to access the latest and most valuable meeting information, including essential program updates and handouts. It also contains enhanced search and calendar features, messaging and announcements.

    The Academy is constantly developing new features to improve the user experience. Responsive design allows access to content re-sized for desktop computers, mobile devices, smartphones and tablets before, during and after the meeting.

    Provide a corporate logo with booth number on the splash screen; a banner ad on the main menu page and all non-program related pages; one (1) pre-meeting announcement and two (2) announcements per day during the meeting; and a Supporter Information page.


    • General meeting information including shuttle schedules,
    • Full scientific program including abstracts and course handouts,
    • Subspecialty Day meeting information and schedules,
    • Full practice management/AAOE program including abstracts and course handouts,
    • Access to scientific posters and videos,
    • Alumni and related-group listings,
    • Exhibitor search, and
    • Floor plans.

    Distribution/Media Reach

    In 2017, the Mobile Meeting Guide splash screen (with branded attribution) was viewed over 55,000 times. The supporting company’s banner ad was seen 126,050 times.

    Meeting attendees can access this easy to use application software (which runs in a web browser) from any web-enabled device. It is optimized for the latest iOS and Android smartphones and tablets. Technical support staff will be available onsite; attendees can also visit the Mobile Meeting Guide from internet access terminals in the convention center.

    The Academy promotes the Mobile Meeting Guide to attendees through the website, blast emails and newsletters, print advertising and social media announcements.

    The Mobile Meeting Guide will launch in late September.


    $58,000 Exclusive Sponsorship



    Reservation Restrictions

    Only AAO 2018 exhibitors may reserve Academy annual meeting-related marketing opportunities. Review Promotional Opportunities Policies for more information.

    Commitment Deadline

    July 20


    All marketing opportunities are available on a first-come basis and are assigned at the discretion of the Academy.


    A Marketing Opportunity Agreement will be sent confirming assignment. The agreement must be counter-signed and returned within 10 business days. If the agreement is not returned within 10 business days, the opportunity will be available to another company. Review Promotional Opportunities Policies for cancellation policies.

    Logo Artwork Requirements

    Provide a company logo to be used on the splash screen. File format: EPS with 300 DPI.

    Logo Artwork Deadline

    Aug. 3

    Email file to Abigail Greber, Academy Promotions Manager.

    Banner Ad Artwork Requirements

    Provide two (2) banner ads:

    1. 320 pixels wide by 64 pixels high
    2. 768 pixels wide by 64 pixels high

    File format: GIF with no more than six (6) rotating frames.

    File size: 45KB max.

    Announcement Format Requirements

    Provide one (1) pre-meeting announcement and two (2) announcements per day during the meeting from Saturday, Oct. 27 to Tuesday, Oct. 30.

    • Total of eleven (11) announcements.
    • Specify the start date and time, as well as the end date and time, for each announcement.
    • Each announcement may not exceed 150 characters.

    Support Information Page Requirements

    Submit promotional text and images, laid out in HTML.

    Deadline and Delivery Information: Banner Ads, Announcements and Support Information Page

    Aug. 14

    Email supporter page content as well as banner ad and announcement files to Abigail Greber, Academy Promotions Manager.