Contents:
What is the submission deadline for video abstracts?
What is the submission deadline for videos?
Why is there a separate video upload deadline?
How do I submit my video?
How are the submitted videos reviewed?
If my video is selected for the video program, what type of screen will it be shown on?
My video is longer than 10 minutes. Can I still submit my video?
I obtained written authorization to use copyrighted music or material. Do I need to send a copy to the Academy?
When will I be notified about the status of my video?
If my video is accepted for presentation, do I need to attend AAO 2023?
I do not have an Academy account, how can I submit my abstract?
Do I need to be a member of the Academy to submit an abstract?
Is there a maximum length for the abstract?
Is there a maximum length for titles?
What do I need to do regarding Financial Interest Disclosure?
Do co-authors need to submit financial interest disclosures?
What is the submission deadline for video abstracts?
The AAO 2023 submission deadline is April 11 at 11:59 p.m. Pacific Time.
What is the submission deadline for videos?
The video upload deadline is May 16.
Why is there a separate video upload deadline?
A unique video upload link is created for each completed video abstract. A video upload link is only created if the abstract is submitted by the abstract submission deadline. The selection committee reviews both the video abstract and the uploaded video.
How do I submit my video?
An email with upload instructions and a unique upload link is emailed to Senior Producers who complete a video abstract by the abstract submission deadline.
How are the submitted videos reviewed?
The submitted videos are generally viewed on a typical computer screen.
If my video is selected for the video program, what type of screen will it be shown on?
Videos will be viewed by attendees on their personal computers and devices. Videos should not be formatted to be shown on a large screen.
My video is longer than 10 minutes. Can I still submit my video?
No, the maximum length of video presentations is 10 minutes.
I obtained written authorization to use copyrighted music or material. Do I need to send a copy to the Academy?
No. By submitting your video under these instructions, you represent that you have or do not need such authorization and you agree to indemnify and defend the Academy from all claims based on copyright infringement.
When will I be notified about the status of my video?
Notifications will be sent by email to the Senior Producer in mid-July. It is the responsibility of the producer to contact the Academy in the event that notification is not received within two weeks of the published notification dates.
If my video is accepted for presentation, do I need to attend AAO 2023?
No. Although encouraged, video producers are not required to attend the meeting.
I do not have an Academy account, how can I submit my abstract?
All submissions are accepted through the American Academy of Ophthalmology's website; you will need to use an existing account or create one. All Academy members (present and past), past program participants and those who have attended an Academy meeting already have an Academy account.
Do I need to be a member of the Academy to submit an abstract?
No, but all submissions must include at least one Academy Fellow or Member or Candidate for Membership as a producer. The Senior Producer does not need to be a member of the Academy.
Obtain information regarding Academy membership or send an email to member_services@aao.org.
Is there a maximum length for the abstract?
Yes, 1,000 characters. The character limit is set to allow an abstract submission of approximately 120-150 words. The online submitter application will display a character count in the text box of the abstract.
Is there a maximum length for titles?
Yes, 120 characters.
What do I need to do regarding Financial Interest Disclosure?
Submitters will be prompted to enter their financial interest disclosure information at the initial login to the abstract system.
Video producers are required to announce their financial disclosure at the beginning of their video. Financial disclosure is required even if the producer has no financial interest.
Even though disclosure has been made, videos should not promote the use of any commercial product.
Please note, if the Senior Producer is changed after the video has been submitted, the new Senior Producer will need to complete their financial disclosure and permission to record. The Academy reserves the right to remove the video from the platform if these documents are not received by the start of AAO 2023.
Do co-authors need to submit financial interest disclosures?
The Academy considers presenting authors, not co-authors, to be in control of the educational content. Though they are acknowledged, co-authors do not have control of content and their disclosures are not published or resolved.