• How to Sign Up for the IRIS® Registry

  • To participate in the IRIS® Registry, your practice should be an ophthalmology practice. All ophthalmologists in the practice must a be a U.S. Academy member in good standing.

    • All first-time IRIS Registry® users who sign up after June 1 must use the Web portal option for 2016 reporting , whether or not they have an EHR. 
    • EHR-based users who sign up after June 1, 2016, will be put in the queue to start using the EHR-based registry option in 2017.

    2016 Reporting

    All first-time IRIS® Registry users who sign up after June 1, 2016, must report 2016 Physician Quality Reporting System via the Web portal option.

    If You Have an EHR System

    1. See if your EHR system has already been set up for the IRIS® Registry. If not, contact your vendor.
    2. Complete the IRIS Registry Application.
    3. Once we've processed your application, we will place your practice in the queue for setup to use the registry via your EHR system.

    Review frequently asked questions about data and technical requirements.

    If You Don't Have an EHR Systemn

    1. Complete the IRIS Registry Application.
    2. Once we've processed your application, we'll contact you about data entry for 2016.
    3. If you acquire an EHR system after signing up, you will have a chance to switch your account to EHR-based reporting in early 2017.

    EHR System Integration Process

    This process will take anywhere from 2 to 4 weeks, depending on the availability of staff at the practice and schedules:

    Application phase

    1. Verify that your EHR system is a 2014 certified edition through the federal Health IT Certification Program.
    2. Sign and return the Business Associate and Registry Participation Agreements for your practice.

    System set-up

    1. Beginning in April - May, we will send you EHR-specific instructions on how to download and install the Light Weight Connector software on the server/workstation of your choosing.
    2. After you complete and confirm installation of the LWC software, we will confirm that we can connect to your EHR system and start mapping data.

    Initial mapping and review

    1. During mapping, phase one, we will provide an EHR spreadsheet and a practice scorecard for your practice to complete.
      • The EHR spreadsheet will provide data on mapped information: appointment types, insurance, race and ethnicity, data elements, and provider count.
      • The practice scorecard will provide detailed information on the mapped and unmapped data measures and elements.
    1. After these two reports are completed by your practice, we will schedule an online web conference call with appropriate practice staff to discuss the reports. The meeting will cover:
      • What needs to be completed for registry setup.
      • How to use the scorecard.
    1. Practice returns completed spreadsheet.

    Test extract

    1. First test extract from system is produced for your practice. Afterward we will set up another online web conference call to review the data and make any necessary mapping adjustments from information your practice may provide during the conference call.
    2. Once the mapping has been refined, we will either:
      • Move the practice to maintenance if the data quality is good or
      • Produce a full test extract and again look to review it together.

    We will also provide you access to the IRIS® Registry Dashboard, where you can monitor the practice's measure performance rate for each location and physician.

    Ongoing maintenance

    1. After we review the full test extract and make any mapping refinements, the practice will be placed into maintenance and will have access to the Dashboard to see monthly updates.
    2. Once the practice is placed into the maintenance queue, we will look to the practice to establish how and when they would like to proceed with any additional mapping refinements. We can continue to update and refine mapping across time to improve data and/or incorporate any changes such as an EHR version upgrade via conference calls, Web conference calls, or via email exchange.