Exhibit Prospectus

AAO 2020: Vision

The 124^th annual meeting of the American Academy of Ophthalmology will be held Saturday, Nov. 14 - Monday, Nov. 16 in the Sands Expo/Venetian, in Las Vegas, Nevada.

Review the AAO 2020 Exhibit Prospectus (PDF 2.7MB).

The sections of the Exhibit Prospectus pertinent to securing exhibit space and making hotel reservations are below.

Exhibitor Schedule (PDF 285KB)

Exhibit Space (PDF 134KB)

Terms and Conditions (PDF 45KB)

Payment Terms (PDF 23KB)

Cancellation (PDF 29KB)

Official Hotels (PDF 74KB)

Booth Construction (PDF 177KB)

Shipping (PDF 41KB)

Rules & Regulations (PDF 76KB)

Marketing (PDF 47KB)

Third Parties

Third parties are event management firms, marketing firms or other organizations hired by an exhibiting company to handle exhibit details, logistics, publicity and advertising, etc.

Third parties cannot secure meeting space, promotional opportunities, etc. unless an exhibiting company has first submitted a signed Third Party Authorization Form, confirming permission for a specific third party to work on its behalf. This third party arrangement will not be considered when granting the extension of deadlines.

The Third Party Authorization form should not be submitted to designate contractors for labor, audio visual and other services for the booth as outlined in the Exhibitor Designated Contractor (EDC) section of the Exhibit Prospectus. A separate EDC Authorization form will be available in the Exhibitor Portal.

If you are an exhibiting company:

• Log into the Exhibitor Portal and complete the Third Party Authorization Form.

If you are a third party, working on behalf of an exhibiting company:

• Fill out and sign this request form (PDF 208KB) to have the Academy contact the exhibiting company to complete a Third Party Authorization form.
• If you are an exhibiting company, do not complete or sign this form. (See above.)
• Email the completed request form to exhibitions@aao.org or fax to (415) 561-8576.