Third Parties
Third parties are event management firms, marketing firms or other organizations hired by an exhibiting company to handle exhibit details, logistics, publicity and advertising, or meetings and events. Promotional opportunities, meeting space etc. will not be assigned until the exhibiting company submits a Third Party Authorization Form in the Exhibitor Portal confirming authorization for a specific third party to work.
The Third Party Authorization form should not be submitted to designate contractors for labor, audio visual and other services for the booth as outlined in the Exhibitor Designated Contractor (EDC) section of the Exhibit Prospectus. The EDC Authorization form will also be available in the Exhibitor Portal.
If you are an exhibiting company meeting contact, log into the new Exhibitor Portal to complete the Third Party Authorization form.
If you are a third party, working on behalf of an exhibiting company:
- Fill out and sign this request form (PDF 67KB) to have the Academy contact the exhibiting company for submission of the Third Party Authorization form.
- Email the completed request form to exhibitions@aao.org or fax to 415-561-8576.
Contact Academy staff at exhibitions@aao.org with any questions.