• Academy Meeting Policies and Disclaimers

  • Meeting Content

    Use of Meeting Program Content

    Programs, presented at the Academy’s annual meeting and Subspecialty Day, are not public events. They are for the education of attendees and purchasers of recorded presentations as authorized by the Academy.

    • Photography of any component of educational programs (including stills and video of presenters, materials, screens, etc.) at Academy’s annual meeting and Subspecialty Day is strictly prohibited without prior permission.
    • Any use of program content, the name of the speaker and/or program title, or the name of the American Academy of Ophthalmology without the written consent of the Academy is prohibited. For the purposes of the preceding sentence, "program content" includes but is not limited to oral presentations, audiovisual materials used by speakers and program handouts. This rule applies before, during and after the meeting.

    Conflict of Interest Policy for Presenters

    The Academy requires all presenters to disclose on their first slide whether they have any financial interests from the past 12 months. Additionally, presenters are required to verbally disclose any financial interests that specifically pertain to their presentation. Even with these acknowledgements, the Academy's annual meeting Program Committee expects that all presenters will give a fair and unbiased scientific talk. If you feel that a presenter did not follow these guidelines or was unduly biased, please contact the Academy's meetings staff at meetings@aao.org.


    The objective of the American Academy of Ophthalmology (the Academy) in sponsoring annual and other periodic scientific sessions, distributing recordings of portions of those sessions and publishing the Academy's journal, Ophthalmology is the free expression and interchange of ideas and information for educational purposes. The Academy does not accept responsibility for any opinions, positions, or statements contained or expressed in such material, and such opinions, positions and statements are not necessarily those of the Academy.

    Courses are intended to provide instruction leading to new knowledge and/or skills. The Academy does not certify competence upon completion of the courses. Courses are not intended to serve as a basis for requesting new or expanded privileges.

    FDA Status Disclaimer

    Some material on recent developments may include information on drug or device applications that are not considered community standard, that reflect indications not included in approved FDA labeling or that are approved for use only in restricted research settings. This information is provided as education only, so that physicians may be aware of alternative methods of the practice of medicine, and it should not be considered endorsement, promotion or in any way encouragement to use such applications. The FDA has stated that it is the responsibility of the physician to determine the FDA status of each drug or device he or she wishes to use in clinical practice, and to use these products with appropriate patient consent and in compliance with applicable law. The Academy is providing the opportunity for material to be presented for educational purposes only. The material represents the approach, ideas, statement or opinion of the presenter and/or author. It is not necessarily the only or best method or procedure in every case and does not represent the policy, position or endorsement of the Academy. The material is not intended to replace a physician's own judgment or to give specific advice for case management. The Academy specifically disclaims any and all claims that may arise out of the use of any technique demonstrated or described in any material by any presenter and/ or author, whether such claims are asserted by a physician or any other person.

    Event Photography and Video/Audio Recording Release

    Any person who attends an American Academy of Ophthalmology (Academy) annual meeting event grants permission to the Academy, its employees and agents (collectively "Academy") to record his or her visual/audio images, including but not limited to, photographs, digital images, voices, sound or video recordings, audio clips, or accompanying written descriptions, and, without notifying such person, to use his or her name and such images for any purpose of the Academy, including advertisements for the Academy and its programs, in any media or format including web-based, film or in print.


    Children 17 years of age and under receive complimentary annual meeting registration. Children may enter the exhibition only if they are wearing a badge and accompanied by a registered adult.

    Children cannot be admitted to Subspecialty Day or annual meeting scientific sessions, instruction courses or any other aspect of the Scientific Program due to the scientific nature of the educational programs and the Academy's desire to maintain an environment conducive to learning.

    Lead Retrieval

    When attendees have their badges scanned by exhibitors, they are releasing their demographic information collected during registration, including contact information.


    Only the authorized personnel from exhibiting companies have access to the Academy’s annual meeting and the exhibition. Solicitation by individuals not participating as exhibitors is prohibited. Attendees should report these activities or other questionable practices to the exhibition director's office in the exhibit hall. Individuals who violate this policy are escorted from the premises.

    Display and Distribution Policy

    The Academy has retained exclusive use of the convention facility to enable registered attendees to participate in Academy-sponsored educational and informational activities. Display or distribution of non-sponsored information or advertising in or on the property of the convention facility, except in exhibit booths, is prohibited. Violation of this policy will result in confiscation and disposal of the material. Individuals who violate this policy may be escorted from the premises.

    Photography/Recordings in the Exhibition

    Attendees, exhibitors or members of the media wishing to photograph, videotape or make any type of electronic recording of an exhibit must secure permission from the exhibiting company.

    Media wishing to photograph or record any part of the Exhibition must also be escorted by a member of the newsroom staff.

    AdvaMed and PhRMA Codes

    The Academy supports the AdvaMed and PhRMA codes. Both physicians and industry are bound by legal and ethical obligations. These codes provide a framework for that interaction, as does the Academy's Code of Ethics and related Academy conflict-of-interest guidelines. For more information, visit their websites: www.advamed.org and www.phrma.org.

    CMSS Code for Interaction With Companies

    CMSS, the Council for Medical Specialty Societies, developed a Code for Interaction With Companies. The voluntary code is designed to ensure that societies' interactions with companies are independent and transparent, and advance medical care for the benefit of patients and populations. The Academy is one of the original signatories to this code and is in full compliance with the code. For more details visit www.cmss.org/codeforinteractions.aspx.