• Meeting Content

    Use of Meeting Program Content

    Programs, presented at the Academy’s annual meeting and Subspecialty Day, are not public events. They are for the education of attendees and purchasers of recorded presentations as authorized by the Academy.

    Photography and Social Media

    The American Academy of Ophthalmology’s policy for the use of photography and social media at the Academy’s annual meeting and Subspecialty Day is intended to strike a balance between the needs of scientists, physicians and other health care professionals, patients, and advocates for the latest ophthalmic information and the needs of presenters to protect their proprietary content from unauthorized use.

    • Non-flash photography is allowed for personal, social or non-commercial use.
    • Respect presenters who state they do not want their slides and/or content shared on social media.
    • Attendees taking photos must do so in a non-disruptive manner so as not to disturb the presenter and other attendees.
    • Slides with patient faces or other identifiable information cannot be shared on social media due to HIPAA regulations.

    Video recording, live audio and/or video streaming is strictly prohibited. Failure to comply with this policy may result in being removed from the session and/or meeting.

    Disclaimer

    The objective of the American Academy of Ophthalmology (the Academy) in sponsoring annual and other periodic scientific sessions, distributing recordings of portions of those sessions and publishing the Academy's journal, Ophthalmology is the free expression and interchange of ideas and information for educational purposes. The Academy does not accept responsibility for any opinions, positions, or statements contained or expressed in such material, and such opinions, positions and statements are not necessarily those of the Academy.

    Courses are intended to provide instruction leading to new knowledge and/or skills. The Academy does not certify competence upon completion of the courses. Courses are not intended to serve as a basis for requesting new or expanded privileges.

    FDA Status Disclaimer

    Some material on recent developments may include information on drug or device applications that are not considered community standard, that reflect indications not included in approved FDA labeling or that are approved for use only in restricted research settings. This information is provided as education only, so that physicians may be aware of alternative methods of the practice of medicine, and it should not be considered endorsement, promotion or in any way encouragement to use such applications. The FDA has stated that it is the responsibility of the physician to determine the FDA status of each drug or device he or she wishes to use in clinical practice, and to use these products with appropriate patient consent and in compliance with applicable law. The Academy is providing the opportunity for material to be presented for educational purposes only. The material represents the approach, ideas, statement or opinion of the presenter and/or author. It is not necessarily the only or best method or procedure in every case and does not represent the policy, position or endorsement of the Academy. The material is not intended to replace a physician's own judgment or to give specific advice for case management. The Academy specifically disclaims any and all claims that may arise out of the use of any technique demonstrated or described in any material by any presenter and/ or author, whether such claims are asserted by a physician or any other person.

    Event Photography and Video/Audio Recording Release

    Any person who attends an American Academy of Ophthalmology (Academy) annual meeting event grants permission to the Academy, its employees and agents (collectively "Academy") to record his or her visual/audio images, including but not limited to, photographs, digital images, voices, sound or video recordings, audio clips, or accompanying written descriptions, and, without notifying such person, to use his or her name and such images for any purpose of the Academy, including advertisements for the Academy and its programs, in any media or format including web-based, film or in print.

    Lead Retrieval

    When attendees have their badges scanned by exhibitors, they are releasing their demographic information collected during registration, including contact information.

    Exhibition

    Only the authorized personnel from exhibiting companies have access to the Academy’s annual meeting and the exhibition. Solicitation by individuals not participating as exhibitors is prohibited. Attendees should report these activities or other questionable practices to the exhibition director's office in the exhibit hall. Individuals who violate this policy are escorted from the premises.

    Display and Distribution Policy

    The Academy has retained exclusive use of the convention facility to enable registered attendees to participate in Academy-sponsored educational and informational activities. Display or distribution of non-sponsored information or advertising in or on the property of the convention facility, except in exhibit booths, is prohibited. Violation of this policy will result in confiscation and disposal of the material. Individuals who violate this policy may be escorted from the premises.

    Photography/Recordings in the Exhibition

    Attendees, exhibitors or members of the media wishing to photograph, videotape or make any type of electronic recording of an exhibit must secure permission from the exhibiting company.

    Media wishing to photograph or record any part of the Exhibition must also be escorted by a member of the newsroom staff.

    Academy Policy Prohibiting Sexual Harassment 

    The American Academy of Ophthalmology (Academy) has zero-tolerance for any form of discrimination or harassment, including but not limited to sexual harassment by participants or our staff at our meetings. If you experience harassment or hear of any incidents of unacceptable behavior, the Academy asks that you inform either Mark Fowler, Manager, Human Resources, at mfowler@aao.org or 415.846.6153; or Katherine Salazar-Poss, General
    Counsel, at ksalazarposs@aao.org or 415.690.3758 so that we can take the appropriate action.

    The Academy reserves the right to take any action deemed necessary and appropriate, including immediate removal from the meeting without warning or refund, in response to any incident of unacceptable behavior, and the Academy reserves the right to prohibit attendance at any future meeting. Access the Academy’s complete policies and procedures governing sexual harassment.

    AdvaMed and PhRMA Codes

    The Academy supports the AdvaMed and PhRMA codes. Both physicians and industry are bound by legal and ethical obligations. These codes provide a framework for that interaction, as does the Academy's Code of Ethics and related Academy conflict-of-interest guidelines. For more information, visit their websites: www.advamed.org and www.phrma.org.

    CMSS Code for Interaction With Companies

    CMSS, the Council for Medical Specialty Societies, developed a Code for Interaction With Companies. The voluntary code is designed to ensure that societies' interactions with companies are independent and transparent, and advance medical care for the benefit of patients and populations. The Academy is one of the original signatories to this code and is in full compliance with the code. For more details visit www.cmss.org/codeforinteractions.aspx.