Virtual Programs Code of Conduct
The purpose of this policy is to ensure a professional, collegial and safe environment for Academy online meetings/events in which Academy members, staff and other participants treat one another with mutual respect. This policy applies to anyone present and participating in online events held on public or private platforms, including, but not limited to, attendees, members, speakers, staff, contractors, vendors, exhibitors, and guests.
Unacceptable Behavior is defined as:
- Verbal or written comments, or visual images, that are sexually suggestive, offensive, or that denigrate or show hostility or aversion toward an individual, or group of individuals, that create an intimidating, hostile, or offensive environment, or that unreasonably interfere with an individual’s ability to participate in an Academy online meeting;
- Slurs, threatening or negative stereotyping, intimidating, harassing, abusive, discriminatory, derogatory or demeaning speech or actions by any participant in any Academy online meeting/event, and in one-on-one communications carried out in the context of any online meeting or event;
- Verbal harassment or harmful or prejudicial verbal or written comments or visual images related to gender identity, sexual orientation, sexual activities, race, ethnicity, language, religion, disability, age, appearance or other personal characteristics (“Personal Characteristics”);
- Disruption of presentations during sessions, in the exhibit hall, or at other Academy events organized throughout the virtual meeting. All participants must comply with the instructions of the moderator and any Academy virtual event staff.
- Presentations, postings, and messages should not contain promotional materials, special offers, job offers, product announcements, or solicitation for services (“Unapproved Commercial Content”). The Academy reserves the right to remove Unapproved Commercial Content and potentially ban its creators, sponsors and sources.
- Participants should not copy or take screen shots of Q&A or any chat room activity that takes place in the virtual space.
Consequences of Unacceptable Behavior
- The Academy reserves the right to revoke, without refund, exhibition space and/or registration credentials of any attendee not in compliance with this policy.
- The Academy reserves the right to refuse the registration of any individual, as long as such refusal is consistent with applicable law and Academy policy.
- Members found to be in violation of this policy will be subject to any disciplinary action the Academy’s Board of Trustees deems appropriate after due consideration.
If you experience harassment or hear of any incidents of unacceptable behavior, the Academy asks that you inform Katherine Salazar-Poss, the Academy’s General Counsel, at firstname.lastname@example.org or +1 415.561.8541 so that we can take the appropriate action.
Event Photography and Video/Audio Recording Release
AdvaMed and PhRMA Codes
The Academy supports the AdvaMed and PhRMA codes. Both physicians and industry are bound by legal and ethical obligations. These codes provide a framework for that interaction, as does the Academy's Code of Ethics and related Academy conflict-of-interest guidelines. For more information, visit their websites: www.advamed.org and www.phrma.org.
CMSS Code for Interaction With Companies
CMSS, the Council for Medical Specialty Societies, developed a Code for Interaction With Companies. The voluntary code is designed to ensure that societies' interactions with companies are independent and transparent, and advance medical care for the benefit of patients and populations. The Academy is one of the original signatories to this code and is in full compliance with the code. For more details visit https://cmss.org/code-signers-pdf.