AAO 2021: Re/Create

Hurricane Ida and AAO 2021

The Academy’s thoughts are with friends and colleagues who have survived Hurricane Ida in Louisiana and the surrounding states. 

The storm will not affect AAO 2021, which is scheduled for Nov. 12-15 in New Orleans.

The Academy is in contact with city officials, closely monitoring the recovery effort. Power has been restored to the convention center and to many in the surrounding neighborhoods. Continued infrastructure repairs will not impact the meeting. We look forward to bringing our community together, where all of ophthalmology meets, in New Orleans.

New: Vaccination Requirement

The Academy is committed to your safety at AAO 2021. Therefore, our Board of Trustees has determined that proof of COVID-19 vaccination will be required for all registrants attending the meeting in person in New Orleans.

See the Health and Safety webpage for more information.

General Information

AAO 2021 will be held Friday – Monday, Nov. 12 –15 at the Ernest N. Morial Convention Center in New Orleans, Louisiana. The AAO 2021 Expo will open on Saturday, Nov. 13 and will run, along with sessions, through 5 p.m. on Monday, Nov. 15.

Programming will begin Friday, Nov. 12 with a full day of Subspecialty Day meetings, the AAOE Master Classes, Coding Sessions and the AAO 2021 opening session in the evening. View the AAO 2021 Meeting Schedule Overview (PDF 77KB). Note: All times are subject to change.

If you have previously exhibited, and have not yet submitted a booth application, go to the Exhibitor Portal and complete an exhibit space application.

Contact exhibitions@aao.org if you have questions or need assistance.

September Activities

• Registration was delayed. Expected launch is Sept. 22. Find information in the Registration (PDF 39KB) section of the Exhibit Prospectus.

• Complete two tasks on your Checklist in the Exhibitor Portal by Sept. 16 to appear in ShowMap and in your complimentary virtual booth:

  • Update company information and description (ShowMap will be available for attendees to view by Sept. 28)

  • Choose product categories and specialties

• All companies exhibiting at the live meeting will be provided a complimentary, standard virtual booth. Review virtual booth details and specifications. Begin preparing or collecting optional items for your virtual booth for upload including:

  • 300 x 300 px logo (JPEG or PNG)

  • YouTube or Vimeo links for up to 3 videos

  • Up to 3 documents

• Exhibitor Designated Contractor Certificate of Insurance and Onsite Contact Forms due by Sept. 24. Find information in the Exhibitor Designated Contractors (PDF 31KB) section of the Exhibit Prospectus.

• Hotel rooming lists are due Sept. 29. If you have any questions, contact Expovision directly: aaohotels@expovision.com or toll free at 1.866.774.0487.

• Share that you are exhibiting at AAO 2021 using our custom images on Facebook, Twitter, LinkedIn, Instagram, in your email signature or on your website. Click on a link below to download an image. Customize your post by writing a message, making sure to use the meeting hashtag #aao2021.

  • Facebook (JPEG 177KB)
    
    
  • Twitter (JPEG 182KB)
    
    
  • LinkedIn (JPEG 179KB)
    
    
  • Instagram (JPEG 200KB)

August Activities PAST DUE

Turn in Immediately:

• Final booth payments were due Aug. 10. Final payments must be received by Sept. 10 to be included in the Meeting Program. Find information in the Payment Terms (PDF 30KB) section of the Exhibit Prospectus.

• Hanging sign blueprints and floorplans for island exhibitors were due to the director of exhibitions by Aug. 20.

• Giveaway requests were due to the director of exhibitions by Aug. 20.