Participate in the the largest exhibition of ophthalmic technology, products and services in the world.

Join the AAO 2018 Exhibition

Saturday, Oct. 27 to Tuesday, Oct. 30, 2018
McCormick Place in Chicago

Exhibit Essentials

• 2018 Initial Floor Plan (PDF 1.7MB)
• McCormick Place Floor Plans
• 2018 Exhibitions Schedule (PDF 41KB)
• Demographic Information (PDF 776KB)

Exhibit Sales

The 2018 Exhibit Sales package, containing the Exhibit Space Application and Floor Plan, was emailed to all AAO 2017 exhibiting companies, and companies approved to exhibit, on March 26. To assist with completing and returning the exhibit space application:

• General Terms for Exhibiting Provisions (PDF 29KB)
• Delivery Methods and Terms of Payment (PDF 33KB)
• AAO 2017 Exhibitor List (PDF 75KB)

General Information, Rules and Regulations

View these materials now in PDF. Download or print the documents for reference throughout the planning cycle.

• Review Exhibition General Information (PDF 1MB)
• Review Exhibition Rules and Regulations (PDF 1.7MB)

Review searchable web page versions of these.

Hotel Reservations

The Exhibitor Housing information is now available in the Exhibitor Portal. Log into the Portal to view hotel reservation policies, important dates, map of hotels and preview of official Academy hotels. Hotel reservations will open in two-tiers.

• Exhibitors with > 20 rooms in 2017: You will receive the Exhibitor Hotel Reservation Application and Housing Information by email. The reservation application is due to Expovision by Wednesday, May 9.
• All other exhibitors: Online hotel room selection opens on Wednesday, May 30. Selections are made from the available inventory at the official Academy hotels.

Caution: Beware of Housing Scams

Fraudulent companies that pretend to be associated with the Academy and AAO 2018 may appear in web searches or contact you by email. Only book hotel rooms through the official housing provider, Expovision. If you are ever in doubt, email exhibitions@aao.org or call 1.415.447.0365 to confirm before reserving a hotel room.

Third Parties

Third parties are event management firms, marketing firms or other organizations hired by an exhibiting company to handle exhibit details, logistics, publicity and advertising, etc. Meeting space, promotional opportunities, etc. will not be assigned until the exhibiting company submits the signed Third Party Authorization Form, confirming authorization for a specific third party to work on its behalf. This third party arrangement will not be taken into account when granting the extension of deadlines.

If you are a third party, working on the behalf of an exhibiting company:

1. Fill out and sign this request form (PDF 67KB) to have the Academy send the exhibiting company the Third Party Authorization Form.
2. Email the completed request form to exhibitions@aao.org or fax to 415-561-8576.

If you are an exhibiting company meeting contact:

1. Email exhibitions@aao.org to ask for the Third Party Authorization Form.
2. Fill out and sign the form. Only the exhibiting company may sign this form.
3. Email the completed form to exhibitions@aao.org or fax to 415-561-8576.