Participate in the the largest exhibition of ophthalmic technology, products and services in the world.

Join the AAO 2018 Exhibition

Saturday, Oct. 27 to Tuesday, Oct. 30, 2018
McCormick Place in Chicago

Exhibit Essentials

• 2018 Electronic Floor Plan
• McCormick Place Floor Plans
• 2018 Exhibitions Schedule (PDF 41KB)
• Important Dates
• Demographic Information (PDF 776KB)
• Additional Booth Activities Form (PDF 499KB)

Exhibitor Service Manual

The online Exhibitor Service Manual (ESM) is now available in the Exhibitor Portal. The ESM contains information and rates for available services. To access the ESM log into the Exhibitor Portal and select the Service Manual Tab; then click on the blue Exhibitor Service Manual link.

View the list of Official Contractors (PDF 903KB).

General Information, Rules and Regulations

View these materials now in PDF. Download or print the documents for reference throughout the planning cycle.

• Exhibition General Information (PDF 1MB)
• Exhibition Rules and Regulations (PDF 1.7MB)

Review searchable web page versions of these.

Hotel Reservations

The Exhibitor Housing information is now available in the Exhibitor Portal. Log into the Portal to view hotel reservation policies, important dates, map of hotels and preview of official Academy hotels. Hotel reservations will open in two-tiers.

• Exhibitors with > 20 rooms in 2017: You will receive the Exhibitor Hotel Reservation Application and Housing Information by email. The reservation application is due to Expovision by Wednesday, May 9.
• All other exhibitors: Online hotel room selection opens on Wednesday, May 30. Selections are made from the available inventory at the official Academy hotels.

Caution: Beware of Housing Scams

Fraudulent companies that pretend to be associated with the Academy and AAO 2018 may appear in web searches or contact you by email. Only book hotel rooms through the official housing provider, Expovision. If you are ever in doubt, email exhibitions@aao.org or call 1.415.447.0365 to confirm before reserving a hotel room.

Third Parties

Third parties are event management firms, marketing firms or other organizations hired by an exhibiting company to handle exhibit details, logistics, publicity and advertising, etc. Meeting space, promotional opportunities, etc. will not be assigned until the exhibiting company submits the signed Third Party Authorization Form, confirming authorization for a specific third party to work on its behalf. This third party arrangement will not be taken into account when granting the extension of deadlines.

If you are a third party, working on the behalf of an exhibiting company:

1. Fill out and sign this request form (PDF 67KB) to have the Academy send the exhibiting company the Third Party Authorization Form.
2. Email the completed request form to exhibitions@aao.org or fax to 415-561-8576.

If you are an exhibiting company meeting contact:

1. Email exhibitions@aao.org to ask for the Third Party Authorization Form.
2. Fill out and sign the form. Only the exhibiting company may sign this form.
3. Email the completed form to exhibitions@aao.org or fax to 415-561-8576.