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  • Important Dates

    March 1
    April 12
    Earn Two Priority Points for Full Exhibit Space Payment 

    May 15
    Last Day to Cancel or Downsize Exhibit Space Without Penalty

    May 17
    Exhibitor Hotel Reservations Open by Paper Form for Companies Reserving 20+ Rooms

    June 7
    Hotel Reservations Opens for all Exhibitors

    July 12
    Exhibitor Registration Opens

    July 14
    • Final Booth Payment Due
    • Last Day to Cancel with 50% Refund
    July 15
    • No Refunds for Cancellation or Downsizing of Exhibit Space
    • Online Exhibitor Service Kit Available
    August 25
    Floor Plan Blueprints and Hanging Signs Due

    September 1
    Exhibitor Designated Contractor (EDC) Authorization Form Due

    September 15
    Last Day to Submit an Exhibit Space Application

    September 22
    Laser Safety Checklist, General Liability and Wet Lab Requests, and Additional Booth Activities Form Due

    September 25
    EDC Certificate of Insurance Due

    November 1
    Official Move-In Begins

    Companies who have not exhibited at the Academy's annual meeting previously, please visit the New Exhibiting Companies page.