March 4
Promotional Opportunities sales open
March 6
Hotel Meeting Space opens
May 1
- Exhibitor Hotel Reservations opens for companies reserving 20+ rooms
- Exhibitor Hotel Brochure available
May 10Earn Two Priority Points for Full Exhibit Space Payment
May 17
Last Day to Cancel or Downsize Exhibit Space Without Penalty
June 12Hotel Reservations Opens Online for All Other Exhibitors
July 10
- Exhibitor Registration Opens
- Final Booth Payment Due
- Last Day to Cancel with 50% Penalty
July 11
- 100% Penalty No Refunds for Cancellation or Downsizing of Exhibit Space
July 15 Online Exhibitor Service Kit Available
August 10Floor Plan Blueprints and Hanging Signs Due to Director of Exhibitions
August 12Promotional Opportunities sales close
August 16
Exhibitor Designated Contractor (EDC) Authorization Form Due
September 6
- Laser Safety Checklist Form Due
- Non-FDA Approved Product Agreement Form Due
- Wet Lab Requests Due
- Additional Booth Activities Form Due
September 13
EDC Certificate of Insurance Due
September 16
- Advance Warehouse Begins Accepting Freight and Hanging Signs
- Island Floor Plans Due
September 20
Last Day to Submit an Exhibit Space Application
September 25
Hotel Meeting Space closes
October 7
- Last Day Freight Accepted at the Advanced Warehouse
- Hanging Signs Due at the Advanced Warehouse
October 15Direct Shipments to the Convention Center Accepted
October 16Official Move-In Begins
October 18Laser Safety Inspection
Companies who have not exhibited at the Academy's annual meeting previously, please visit the New Exhibiting Companies page.