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  • Important Dates

    June 7
    Hotel Reservations Opens Online for All Other Exhibitors

    July 12
    Exhibitor Registration Opens

    July 14
    • Final Booth Payment Due
    • Last Day to Cancel with 50% Penalty
    July 15
    • 100% Penalty No Refunds for Cancellation or Downsizing of Exhibit Space
    • Online Exhibitor Service Kit Available
    August 25
    • Floor Plan Blueprints and Hanging Signs Due
    • Lead Management Systems Advanced Rate Deadline
    • Island Floor Plans Due
    September 1
    Exhibitor Designated Contractor (EDC) Authorization Form Due

    September 15
    Last Day to Submit an Exhibit Space Application

    September 22
    Laser Safety Checklist, General Liability and Wet Lab Requests, and Additional Booth Activities Form Due

    September 25
    EDC Certificate of Insurance Due

    October 3
    • Advance Warehouse Begins Accepting Freight 
    • Freeman Advanced Order Discount Deadline
    October 24
    • Last Day Freight Accepted at the Advanced Warehouse
    • Hanging Signs Due at the Warehouse
    October 31
    Direct Shipments to the Convention Center Accepted 

    November 1

    Official Move-In Begins

    November 3
    Laser Safety Inspection 

    Companies who have not exhibited at the Academy's annual meeting previously, please visit the New Exhibiting Companies page.