March 1
April 12Earn Two Priority Points for Full Exhibit Space Payment
May 15Last Day to Cancel or Downsize Exhibit Space Without Penalty
May 17Exhibitor Hotel Reservations Open by Paper Form for Companies Reserving 20+ Rooms
June 7Hotel Reservations Opens for all Exhibitors
July 12Exhibitor Registration Opens
July 14
- Final Booth Payment Due
- Last Day to Cancel with 50% Refund
July 15
- No Refunds for Cancellation or Downsizing of Exhibit Space
- Online Exhibitor Service Kit Available
August 25Floor Plan Blueprints and Hanging Signs Due
September 1Exhibitor Designated Contractor (EDC) Authorization Form Due
September 15Last Day to Submit an Exhibit Space Application
September 22Laser Safety Checklist, General Liability and Wet Lab Requests, and Additional Booth Activities Form Due
September 25EDC Certificate of Insurance Due
November 1Official Move-In Begins
Companies who have not exhibited at the Academy's annual meeting previously, please visit the New Exhibiting Companies page.