• Hotel Meeting Space

  • The Academy holds hotel meeting space from Thursday, Nov. 9 through Tuesday, Nov. 14, for alumni, exhibitor and related group events.

    Hotel Meeting Space Hours

    The following hours have been set forth by the Academy's Board of Trustees for non-Academy functions during AAO 2017:

    Day Date Morning Evening
    Thursday Nov. 9 Any time Any time
    Friday Nov. 10 Any time Any time
    Saturday Nov. 11 End by 8:00 a.m. After 5:30 p.m.
    Sunday Nov. 12 End by 8:00 a.m. After 5:30 p.m.
    Monday Nov. 13 End by 8:30 a.m. After 5:30 p.m.
    Tuesday Nov. 14 End by 8:30 a.m. After 1:00 p.m.

    Exhibitors' Hospitality Suites

    Exhibitors' Hospitality Suites should be requested through Expovision, the official housing provider, at aaohousing@expovision.com.

    Please see the hour restrictions above for meeting times.

    Official 2017 Academy Meeting Space Hotels

    View a map of Academy Meeting Space Hotels (PDF 5MB).

    • Astor Crowne Plaza French Quarter
    • Doubletree Hotel New Orleans
    • Hampton Inn & Suites New Orleans Convention Center
    • Harrah’s New Orleans
    • Hilton Garden Inn New Orleans Convention Center
    • Hilton New Orleans Riverside
    • Hyatt Place New Orleans Convention Center
    • Hyatt Regency New Orleans
    • InterContinental New Orleans
    • JW Marriott New Orleans
    • Le Meridien New Orleans (formerly W New Orleans)
    • Loews New Orleans Hotel
    • New Orleans Marriott at the Convention Center
    • New Orleans Marriott
    • Omni Riverfront New Orleans (formerly Wyndham)
    • Renaissance New Orleans Arts Hotel
    • Ritz Carlton New Orleans
    • Roosevelt New Orleans, A Waldorf Astoria Hotel
    • Royal Sonesta Hotel
    • Sheraton New Orleans Hotel
    • Westin New Orleans Canal Place
    • Windsor Court Hotel

    Hotel Meeting Space Fees

    Request space early and save money! Administrative fees will be charged per event, as follows:

    Exhibitors

    • March 1 - Aug. 9: $250
    • After Aug. 9: $350

    Alumni and Related Groups

    • March 1 - Aug. 9: $150
    • After Aug. 9: $200

    Deadlines

    Last day to qualify for the Early Rate: Wednesday, Aug. 9.

    Third Parties/Company Planners

    Third Parties are event management companies, marketing firms or other organizations hired by an exhibiting company to coordinate their events. If you are working on the behalf of an exhibiting company, you must submit a Request for Third Party Authorization form (PDF 64KB) in order to obtain hotel meeting space.

    Once you have turned in your form, the Academy will follow up with the exhibiting company to complete the Third Party Authorization. Meeting space will not be assigned until the exhibiting company submits the Third Party Authorization Form.

    Reserve Hotel Meeting Space

    Hotel meeting space requests will be taken beginning March 1, 2017.

    After Your Space is Assigned

    • You must contract with the assigned hotel within three weeks of assignment. Otherwise your meeting is subject to cancellation. Food and beverage minimums and/or meeting room rental fees may apply.
    • You will work directly with the hotel to set up billing and select menus.
    • If you cancel your meeting, you may be liable to pay cancellation fees to the hotel.
    • You are allowed one sign at the entrance of your meeting.
    • Make sure that your promotional materials do not imply that your meeting is endorsed by the Academy or is related to the official AAO 2017 program.

    Sponsored and Satellite Symposia

    The Academy does not offer sponsored symposia. Unofficial satellite symposia conducted during the Academy's meeting are coordinated by commercial companies and are not affiliated with the Academy's annual meeting official program.

    Exhibitors who have secured meeting space for a satellite symposia may promote them through Promotional Opportunities offered by the Academy.