The Academy holds hotel meeting space from Thursday, Oct. 10 through Tuesday, Oct. 15, for alumni, exhibitor and related group events.
Space is reserved only for confirmed exhibitors, medical institutions and ophthalmic non-profits.
Hotel Meeting Space Hours
The following hours have been set forth by the Academy's Board of Trustees for non-Academy functions during AAO 2019:
| Day |
Date |
Morning |
Evening |
| Thursday |
Oct. 10 |
Any time |
Any time |
| Friday |
Oct. 11 |
Any time |
Any time |
| Saturday |
Oct. 12 |
End by 8:00 a.m. |
After 5:30 p.m. |
| Sunday |
Oct. 13 |
End by 8:00 a.m. |
After 5:30 p.m. |
| Monday |
Oct. 14 |
End by 8:30 a.m. |
After 5:30 p.m. |
| Tuesday |
Oct. 15 |
End by 8:30 a.m. |
After 1:00 p.m. |
Exhibitors' Hospitality Suites
Exhibitors' Hospitality Suites should be requested through Expovision, the official housing provider, at aaohousing@expovision.com.
Please see the hour restrictions above for meeting times.
Official 2019 Academy Meeting Space Hotels
- Fairmont San Francisco
- Grand Hyatt San Francisco
- Hilton San Francisco Union Square
- Hotel Nikko San Francisco
- InterContinental San Francisco
- JW Marriott San Francisco Union Square
- Palace Hotel, a Luxury Collection Hotel, San Francisco
- Parc 55 San Francisco – a Hilton Hotel
- Park Central San Francisco
- San Francisco Marriott Marquis
- St. Regis San Francisco
- W San Francisco
- Westin St. Francis San Francisco on Union Square
Deadlines to Reserve Hotel Meeting Space
Deadlines to reserve space have passed.
After Your Space is Assigned
- You must contract with the assigned hotel within three weeks of assignment. Otherwise your meeting is subject to cancellation. Food and beverage minimums and/or meeting room rental fees may apply.
- You will work directly with the hotel to set up billing and select menus.
- If you cancel your meeting, you may be liable to pay cancellation fees to the hotel.
- You are allowed one sign at the entrance of your meeting.
- Make sure that your promotional materials do not imply that your meeting is endorsed by the Academy or is related to the official AAO 2019 program.
Sponsored and Satellite Symposia
The Academy does not offer sponsored symposia. Unofficial satellite symposia conducted during the Academy's meeting are coordinated by commercial companies and are not affiliated with the Academy's annual meeting official program. The Academy does post listings of these symposia on our website and in the Mobile Meeting Guide.