During AAO 2022, the Academy holds hotel meeting space from Thursday, Sept. 29 through Monday, Oct. 3 for alumni, exhibitors and related group events.
Meeting space reservations are now open. Reserve early as space is available on a first come, first serve basis and may sell out.
Space is reserved only for confirmed exhibitors, medical institutions and ophthalmic non-profits.
Official Academy Meeting Space Hotels
- Blackstone Hotel, Autograph Collection
- Chicago Marriott Downtown Magnificent Mile
- Fairmont Chicago Millennium Park
- Hilton Chicago
- Hyatt Regency Chicago
- Hyatt Regency McCormick Place (room rental fee required)
- InterContinental Chicago Magnificent Mile
- Loews Chicago Hotel
- Marriott Marquis Chicago McCormick Place
- Peninsula Chicago
- Radisson Blu Aqua Hotel, Chicago
- Renaissance Chicago Downtown Hotel
- Swissôtel Chicago
- Westin Chicago River North
- Westin Michigan Avenue Chicago
Hotel Meeting Space Hours
The following hours have been set forth by the Academy's Board of Trustees for non-Academy functions during AAO 2022:
| Day |
Date |
Morning |
Evening |
| Thursday |
Sept. 29 |
Any time |
Any time |
| Friday |
Sept. 30 |
Any time |
Any time |
| Saturday |
Oct. 1 |
End by 8:00 a.m. |
After 5:30 p.m. |
| Sunday |
Oct. 2 |
End by 8:00 a.m. |
After 5:30 p.m. |
| Monday |
Oct. 3 |
End by 8:00 a.m. |
After 5:30 p.m. |
Reserve Hotel Meeting Space
Exhibitors: Request hotel meeting space.
Alumni/related groups: Request hotel meeting space.
Hotel Meeting Space Fees
Request space early and save money! Administrative fees will be charged per event, as follows:
Exhibitors
- March 2 – July 27: $275
- After July 27: $375
Alumni & Related Groups
- March 2 – July 27: $175
- After July 27: $225
There is a $100 change fee for modifications to assigned events, including date and time changes. Payments may be made by credit card only.
Deadlines
Last day to qualify for the Early Rate: Wednesday, July 27
Last day to apply for space: Wednesday, Sept. 7
Space may sell out prior to this date.
After Your Space is Assigned
- You must contract with the assigned hotel within three weeks of assignment. Otherwise your meeting is subject to cancellation. Food and beverage minimums will apply.
- You will work directly with the hotel to set up billing and select menus.
- If you cancel your meeting, you may be liable to pay cancellation fees to the hotel.
- You are allowed one sign at the entrance of your meeting.
- Make sure that your promotional materials do not imply that your meeting is endorsed by the Academy or is related to the official AAO 2022 program.
Third Parties
Third parties are event management firms, marketing firms or other organizations hired by an exhibiting company to handle exhibit details, logistics, publicity, advertising, etc.
Representatives of outside management hired by an exhibiting company must complete the Request for Third Party Authorization form. Once received, the Academy will contact the exhibiting company to confirm the arrangement.
If you are a third party, working on behalf of an exhibiting company:
If you are an employee of an exhibiting company:
Industry Showcases
The Academy sells a limited number of Industry Showcase speaking opportunities in the Expo. Review information about the Industry Showcase theater and other Promotional Opportunities.
Sponsored and Satellite Symposia
The Academy does not offer sponsored symposia. Unofficial satellite symposia conducted during the Academy's meeting are coordinated by commercial companies and are not affiliated with the Academy's annual meeting official program.
The Academy does, however, post listings of all events using hotel meeting space on our website and in the Mobile Meeting Guide.
Exhibitors who have secured meeting space for a satellite symposia should consider promoting them through advertising options offered by the Academy. Review information about Promotional Opportunities.