The Academy holds hotel meeting space from Thursday, Oct. 25 through Tuesday, Oct. 30, for alumni, exhibitor and related group events.
Hotel Meeting Space Hours
The following hours have been set forth by the Academy's Board of Trustees for non-Academy functions during AAO 2018:
| Day |
Date |
Morning |
Evening |
| Thursday |
Oct. 25 |
Any time |
Any time |
| Friday |
Oct. 26 |
Any time |
Any time |
| Saturday |
Oct. 27 |
End by 8:00 a.m. |
After 5:30 p.m. |
| Sunday |
Oct. 28 |
End by 8:00 a.m. |
After 5:30 p.m. |
| Monday |
Oct. 29 |
End by 8:30 a.m. |
After 5:30 p.m. |
| Tuesday |
Oct. 30 |
End by 8:30 a.m. |
After 1:00 p.m. |
Exhibitors' Hospitality Suites
Exhibitors' Hospitality Suites should be requested through Expovision, the official housing provider, at aaohousing@expovision.com.
Please see the hour restrictions above for meeting times.
Official 2018 Academy Meeting Space Hotels
View a map (PDF 621KB) of Academy hotels providing meeting space in 2018.
- Chicago Marriott Downtown Magnificent Mile
- Fairmont Chicago, Millennium Park
- Hilton Chicago
- Hyatt Regency Chicago
- Hyatt Regency McCormick Place
- InterContinental Chicago Magnificent Mile
- Marriott Marquis Chicago at McCormick Place
- Palmer House Hilton
- Peninsula Chicago
- Radisson Blu Aqua Hotel Chicago
- Renaissance Chicago Downtown Hotel
- Blackstone, Autograph Collection
- Sheraton Grand Chicago
- Swissotel Chicago
- Westin Michigan Avenue Chicago
- Westin Chicago River North
Deadlines
Last day to submit hotel meeting space requests: Monday, Oct. 8.
After Your Space is Assigned
- You must contract with the assigned hotel within three weeks of assignment. Otherwise your meeting is subject to cancellation. Food and beverage minimums and/or meeting room rental fees may apply.
- You will work directly with the hotel to set up billing and select menus.
- If you cancel your meeting, you may be liable to pay cancellation fees to the hotel.
- You are allowed one sign at the entrance of your meeting.
- Make sure that your promotional materials do not imply that your meeting is endorsed by the Academy or is related to the official AAO 2018 program.
Sponsored and Satellite Symposia
The Academy does not offer sponsored symposia. Unofficial satellite symposia conducted during the Academy's meeting are coordinated by commercial companies and are not affiliated with the Academy's annual meeting official program. The Academy does post listings of these symposia on the website and in the Mobile Meeting Guide.