• Submission Policies

  • General

    • Abstracts should be written and submitted by the author. Abstracts written and submitted by industry personnel on behalf of a doctor are not allowed.
    • All submissions (with the exception of Practice Management instruction course submissions) must have at least one Academy Fellow or Member or Candidate for Membership as an instructor or author of the presentation. The Senior Instructor/Author does not need to be the Member.
    • Members of the American Academy of Optometry are invited to submit instruction course and paper/poster abstracts as an instructor/author. The submission must include at least one Academy Fellow or Member or Candidate for Membership as an instructor/author.
    • Paper/Poster abstract submissions are limited to two submissions as presenting author and four overall per meeting. For instruction course and video abstract submissions, a limit of two submissions as senior producer and four overall is recommended.
    • Do not use proprietary names alone in the title or body of the abstract. If necessary, you may include a proprietary name in parentheses directly after the generic name on first use in the body of the abstract. The American Academy of Ophthalmology reserves the right to replace proprietary names with generic names.
    • All submissions must be made online by the deadline. Changes to abstracts may not be made once the deadline passes. The Academy will not review any abstract submissions submitted as hard copies or via email.
    • Submission of an abstract constitutes a commitment by the instructors/authors to present if selected. Failure to present will result in exclusion from the scientific program for two years.
    • Membership privileges are not transferable. All presenters are required to register for the annual meeting and pay all applicable fees.
    • The Academy does not pay honoraria or travel/housing expenses for any presenters at the annual meeting.
    • The Academy will notify all senior instructors/authors of the status of submitted abstracts by email. It is the responsibility of the senior instructor/author to contact the Academy if notification is not received within two weeks of the published notification dates.

    Obtain information regarding membership to the Academy and AAOE.

    Copyright

    The Academy holds copyright on all material presented at the Academy's annual meeting.

    The Academy will not consider material that has already been published or submitted for publication. The Academy holds copyright on all material presented at the Academy's annual meeting until and unless such material is found unsuitable for publication in Ophthalmology. Should an author wish to publish his or her material elsewhere, it may not be submitted for consideration until Ophthalmology has released the presenter from any copyright obligations. A program participant who does not comply with this Academy policy will be prohibited from participating in the program for two years.

    Submitting Scientific Papers to Ophthalmology

    It is no longer mandatory that all manuscripts based on annual meeting presentations be submitted to the Academy's journal, Ophthalmology. However, the journal does retain the right of first refusal for all manuscripts based on annual meeting presentations, both podium and poster.

    Anyone who wishes to publish such a paper must first submit the manuscript to Ophthalmology. The editor-in-chief is the only person who can grant exceptions to this rule.

    Submit manuscripts electronically to Elsevier or OphSource.

    Financial Interest Disclosure Policies

    All persons in a position to control the content of an activity must disclose any and all financial interests.

    • The senior instructor/presenting author listed on an abstract must disclose whether or not s/he has any financial interest. This is required even if s/he has no financial interest.
    • The Academy will request financial disclosure from all co-instructors. Please provide an accurate email address for each co-instructor.
    • Submission of this information indicates that each instructor has complied with the Academy's policy and will disclose any financial interest at the time of his/her presentation.
    • Failure to comply with the disclosure policy when known and deliberate will result in exclusion from the program for two years.
    • Financial interest will be disclosed through the online Program Search and in the Mobile Meeting Guide.
    • Even though disclosure has been made, presentations and handouts should not promote the use of any commercial product.
    • Presenters who are employed by a commercial interest may be permitted to present under specific circumstances: When the content is not related to the business lines or products of their employer; when the content is limited to basic science research (e.g., pre-clinical research, drug discovery) or the processes/methodologies of research, themselves unrelated to a specific disease or compound/drug; as technicians in Skills Transfer Labs limited to demonstrating the safe and proper use of medical devices.

    Disclosure of financial interest should also be made at the time of the presentation.

    • Oral presenters are required to display a financial interest slide at the beginning of their presentation and to verbally disclose any financial interest relevant to the presentation.
    • Poster presenters are required to post any and all financial interests on their poster.
    • Video producers are required to announce any and all financial interests at the beginning of their video.

    Control of Content

    The Academy considers presenting authors, not co-authors, to be in control of the educational content. It is Academy policy and traditional scientific publishing and professional courtesy to acknowledge all people contributing to the research, regardless of CME control of the live presentation of that content. This acknowledgement is made in a similar way in other Academy CME activities. Though they are acknowledged, co-authors do not have control of the CME content and their disclosures are not published or resolved.

    Standard Non-Exclusive Agreement for Meeting Presenters

    All meeting participants are required to submit the Standard Non-Exclusive Agreement for Meeting Presenters (permission to record).

    The American Academy of Ophthalmology’s Standard Non-Exclusive Agreement for Meeting Presenters is the legal document that records our mutual agreement and understanding about what you’re giving us permission to do with your presentation. By agreeing to the agreement, you make it possible for the Academy to share your Presentation and/or Presentation materials with our members and other interested individuals. “Non-Exclusive” in the title of the document means that you retain the right to use your own materials.