Log into the Exhibitor Portal and select the "Make Hotel Reservations with Expovision" Checklist item.
You will be able view available hotels, select from available room inventory, make hotel reservations and receive an immediate reservation confirmation.
Exhibitors are allocated a number of sleeping rooms based on the booth size they have secured for the Academy's annual meeting. The same calculation is used for the number of complimentary exhibitor badges they may have for employees to staff the booth or attend the meeting.
Those exhibitors who historically secure 20 or more hotel rooms per night were sent an Exhibitor Hotel Reservation Application in early May. If you have questions please contact firstname.lastname@example.org.
Find additional information in the Official Hotels (PDF 113KB) and the Registration (PDF 39KB) sections of the Prospectus.
Several fraudulent companies, pretending to be associated with the Academy may appear in web searches or may contact you via email. These companies claim that they can book hotel rooms and/or register you for the Academy's annual meeting, but they are unaffiliated with the Academy. The Academy continues to work through legal channels to shut these false websites down, but new ones pop up every day.
It is very important that you only book hotel rooms through the official contractor for hotel reservations, Expovision.
If you are ever in doubt you can email email@example.com or call 1.415.447 0365 or contact Expovision directly: firstname.lastname@example.org or toll free at 1.866.774.0487.
Hotel Meeting Space
The Academy holds hotel meeting space from Thursday, Nov. 11 through Monday, Nov. 15 for events.
Meeting space reservations may only be requested online. Reserve early as space is available on a first come, first serve basis and may sell out.
Find more information, including fees, deadlines, and the link to the online application, at aao.org/meeting_space.