International Exhibitors

Exhibition

The 2018 Exhibition will take place:

Saturday, Oct. 27 to Tuesday, Oct. 30, 2018
McCormick Place in Chicago

View:

• 2018 Initial Floor Plan (PDF 1.7MB)
• McCormick Place Floor Plans
• 2018 Exhibitions Schedule (PDF 41KB)
• Demographic Information (PDF 776KB)

Exhibit Sales

The 2018 Exhibit Sales package, containing the Exhibit Space Application and Floor Plan, was emailed to all AAO 2017 exhibiting companies, and companies approved to exhibit, on March 26. To assist with completing and returning the exhibit space application:

• General Terms for Exhibiting Provisions (PDF 29KB)
• Delivery Methods and Terms of Payment (PDF 33KB)
• AAO 2017 Exhibitor List (PDF75KB)

The Exhibitions General Information & Rules and Regulations are available now in PDF. Download or print the documents for reference throughout the planning cycle.

• Review Exhibition General Information (PDF 1MB)
• Review Exhibition Rules and Regulations (PDF 1.7MB)

This information will be available in searchable web pages soon. Please check back.

If you are new to the Academy's annual meeting, visit the New Exhibiting Companies Web page.

Visas

Many international exhibitors will require a visitor visa to enter the United States. Consult the following for more information and helpful links:

• The U.S. government's Business Visitor Visa Type B-1 webpage, and
• The Visa section of the International Attendees webpage.

Letter of Invitation

The Academy provides international exhibitors with a specific letter of invitation to use when applying for a Visa, which can be customized for each company representative traveling to the Academy's annual meeting. The exhibitor Letter of Invitation will be available in June when exhibit space is confirmed. If you have an immediate need, please contact exhibitions@aao.org.

Hotel Reservations

The Exhibitor Housing information is now available in the Exhibitor Portal. Log into the Portal to view hotel reservation policies, important dates, map of hotels and preview of official Academy hotels. Hotel reservations will open in two-tiers.

• Exhibitors with > 20 rooms in 2017: You will receive the Exhibitor Hotel Reservation Application and Housing Information by email. The reservation application is due to Expovision by Wednesday, May 9.
• All other exhibitors: Online hotel room selection opens on Wednesday, May 30. Selections are made from the available inventory at the official Academy hotels.

Caution: Beware of Housing Scams

Fraudulent companies that pretend to be associated with the Academy and AAO 2018 may appear in web searches or contact you by email. Only book hotel rooms through the official housing provider, Expovision. If you are ever in doubt, email exhibitions@aao.org or call 1.415.447.0365 to confirm before reserving a hotel room.