Exhibition
The 2018 Exhibition will take place:
Saturday, Oct. 27 to Tuesday, Oct. 30, 2018
McCormick Place in Chicago
View:
Exhibitor Service Manual
The Exhibitor Service Manual (ESM) is available now in the Exhibitor Portal. The ESM contains information and rates for available services for your booth such as, carpet, electrical, furniture, labor and more.
International Freight Forwarder
As the sole official freight forwarder and customs broker, Agility Fairs & Events (PDF 226KB) is appointed by show management to handle all international freight. Some of their services include the shipping of international exhibits to the show, completing customs clearance procedures, delivering to the appointed site handling contractor and re-exporting the freight at the conclusion of the show.
Contact Agility Fairs and Events Logistics LLC:
Margaret Churchill
Tel.: 404.307.6402
Email: mchurchill@agilitylogistics.com
General Information & Rules and Regulations
View the AAO 2018 Exhibition General Information and Rules and Regulations documents, available now in PDF:
You can also review this information as searchable web pages.
Visas
Many international exhibitors will require a visitor visa to enter the United States. Consult the following for more information and helpful links:
Letter of Invitation
The Academy provides international exhibitors with a specific letter of invitation to use when applying for a Visa, which can be customized for each company representative travelling to Chicago.
The exhibitor Letter of Invitation is available now in the Exhibitor Portal.
Creating a letter of invitation is easy: Log into the Exhibitor Portal and select the Letter of Invitation tab. Complete all required fields. Have your passport information ready.
New! If you need an embossed copy of the Letter of Invitation, email exhibitions@aao.org your request along with your FedEx or UPS account number after you've submitted the information in the portal.
Hotel Reservations
Exhibitor online hotel reservations is open for companies who registered for AAO 2018 or Retina Subspecialty Day exhibit space.
Log into the Exhibitor Portal, click on the Hotel tab to view hotel reservation policies, preview hotels and make hotel reservations.
Caution: Beware of Housing Scams
Fraudulent companies that pretend to be associated with the Academy and AAO 2018 may appear in web searches or contact you by email. Only book hotel rooms through the official housing provider, Expovision. If you are ever in doubt, email exhibitions@aao.org or call 1.415.447.0365 to confirm before reserving a hotel room.