• Researching codes can take time. The Academy provides easy access to the tools physicians and staff need to submit a claim successfully and save time.

    All Payers

    Two important tips:

    • The No. 1 rule in coding is identifying the payer. Whether commercial or federal, each payer can and does have its own rules.
    • The No. 2 rule is don't apply one payer’s rules, or perceived rules, to all other payers

    Biometry Fact Sheet

    Details billing guidelines and differences among payers [PDF] 

    Cataract Documentation Checklist [VIDEO]

    In this short video, Ravi Goel, MD presents a cataract surgery documentation checklist to prepare practices for Medicare's Target, Probe and Educate (TPE) audits.

    Clinical Laboratory Improvement Amendments (CLIA) Application for Certification

    CMS-116 application

    Correct Coding Initiative Edits

    Version 28.2 effective July 1, 2022.

    Guidelines for Billing Medicare Beneficiaries When Using the Femtosecond Laser

    A joint position paper from the Academy and the American Society for Cataract and Refractive Surgery on using the femtosecond laser for cataract surgery

    ICD-10 Resources

    Find decision trees, quick reference guides and key features of new CCI edits effective Oct 1. at www.aao.org/icd10.

    Meibomian Gland Dysfunction (MGD) and Dry Eye Disease (DED)

    Coding Fact Sheet [PDF]
    Why Is Dry Eye So Difficult to Treat?

    MIGS Fact Sheets

    Whether inserting in conjunction with cataract surgery, or as a stand-alone procedure, repositioning, trimming or removing, proper coding is detailed in these documents.

    Optiwave Refractive Analysis (ORA)

    Appropriate Billing for Optiwave Refractive Analysis (ORA) Performed During Cataract Surgery (PDF)

    Preauthorization Check List

    Medicare Advantage Plans, Commercial insurance and Medicaid plans often require preauthorization of exams, tests and surgeries. Make sure you are capturing all the necessary components by using this checklist [PDF]

    Premium IOLs – A Legal and Ethical Guide to Billing Medicare Beneficiaries

    Check your patient out-of-pocket expense document to assure compliance. See the Oct. 2018 EyeNet Savvy Coder for details.

    NPI Locators

    National Provider Identification locators: NPI Look-up; NPI Provider Search

    Refraction Fact Sheet

    Coverage guidelines for billing [PDF] refraction

    Telemedicine Fact Sheet

    View the Coding for Telemedicine Fact Sheet [PDF]

    VF-8R Visual Functioning Questionnaire

    View the Pre-Cataract Surgery VF-8R Patient Questionnaire [PDF]

    Medicare Part B Essentials

    Advance Beneficiary Notice

    Note: Effective January 1, 2021 CMS requires all practices to use an updated version of form CMS-R-131, known as the Advance Beneficiary Notice or ABN. New expiration date 06/30/2023.

    Related article: "How to Use the ABN, 2020 Edition".

    Entries in Medical Records: Amendments, Corrections and Addenda

    Reference: CMS Change Request 8105 (PDF), which updates the CMS Program Integrity Manual (PDF) (Pub. 100-08), chapter 3, section

    Best practices complete the medical record in real time. However, for that unique case where a correction or addendum must be made, CMS stresses the following:
    1. Clearly and permanently identify any amendment, correction or delayed entry as such.
    2. Clearly indicate the date and author of any amendment, correction or delayed entry.
    3. Don’t delete, but instead, clearly identify all original content.
    For paper medical records:
    • Making corrections, in keeping with these principles, generally entails using a single line strike-through so the original content is still legible.
    • The author of the alteration must sign and date the revision.
    • Amendments or delayed entries must also be signed and dated by the author upon entry.
    For electronic medical records:
    • Amendments, corrections and delayed entries must be distinctly identified as such.
    • The record must provide a reliable means of clearly identifying the original content, the modified content, and the date and author of each modified record.

    Changes that do not comply with the above requirements must be disregarded in an audit, just as unsigned entries are.

    Items and Services Not Covered Under Medicare

    CMS document that supports your communication to the patient on non-covered exam, tests and surgeries.

    Local Coverage Determination Policies

    To help you successfully meet the requirements put forth by your Medicare Administrative Contractor, the Academy has provided the applicable local coverage determination policies for each U.S. state and some territories.

    Medicare Carrier Jurisdiction and Website Addresses

    View the medicare carrier web site addresses [PDF] updated February 2018.

    Postoperative Visit Reporting

    CMS is tracking number of postop visits actually reported on several surgical codes from a select set of practices. Visit www.aao.org/99024 for details.

    Taxonomy Codes

    Learn about subspecialty taxonomy codes and how to implement.

    Coding Module