• Prior Authorization of Blepharoplasty and Botox Procedures Required Starting July 1


    Effective July 1, 2020 prior authorization (PA) is required for hospital outpatient departments (HOPD) when any of the following eyelid surgeries or Botox injections performed. This new ruling does not impact ambulatory surgical center (ASCs). PAs can be submitted to the Medicare Administrative Contractor (MAC) as early as June 17 so procedures planned in July will have already received authorization. 

    The Centers for Medicare & Medicare Services (CMS) has seen an increase in surgeries performed in HOPDs that qualify as either functional or cosmetic.  PA should avoid incorrect cosmetic payments and assure patients’ insurance benefits for functional procedures are covered.

    Payment Denial

    If no authorization is on file, the claim for the HOPD, surgeon and anesthesiologist will be denied. 

    What CPT codes require prior authorization?

    Eyelid Surgery Botulinum Toxin Injection (Botox)

    15820 Blepharoplasty, lower eyelid

    64612 Chemodenervation of muscle(s); muscle(s) innervated by facial nerve (eg, for blepharospasm, hemifacial spasm)

    15821 Blepharoplasty, lower eyelid; with extensive herniated fat pad

    64615 Chemodenervation of muscle(s); muscle(s) innervated by facial, trigeminal, cervical spinal and accessory nerves, bilateral (eg, for chronic migraine)

    15822 Blepharoplasty, upper eyelid

    J0585 Injection, onabotulinumtoxina, 1 unit

    15823 Blepharoplasty, upper eyelid; with excessive skin weighting down lid

    J0586 Injection, abobotulinumtoxina

    67900 Repair of brow ptosis (supraciliary, mid-forehead or coronal approach)

    J0587 Injection, rimabotulinumtoxinb, 100 units

    67901 Repair of blepharoptosis; frontalis muscle technique with suture or other material (eg, banked fascia)

    J0588 Injection, incobotulinumtoxin a

    67902 Repair of blepharoptosis; frontalis muscle technique with autologous fascial sling (includes obtaining fascia)

     

    67903 Repair of blepharoptosis; (tarso) levator resection or advancement, internal approach

     

    67904 Repair of blepharoptosis; (tarso) levator resection or advancement, external approach

     

    67906 Repair of blepharoptosis; superior rectus technique with fascial sling (includes obtaining fascia)

     

    67908 Repair of blepharoptosis; conjunctivo-tarso-Muller's muscle-levator resection (eg, Fasanella-Servat type or MMCR)

     

    67911 Correction of lid retraction

     


    CMS Utilization Data

    CPT or HCPCS Code Ophthalmology Utilization Total Number Performed in HOPD
    Not specific to ophthalmology

    15820

    77

    111

    15821

    174

    143

    15822

    1,356

    1,349

    15823

    84,020

    29,390

    67900

    17,044

    5,454

    67901

    553

    467

    67902

    119

    80

    67903

    5,283

    3,889

    67904

    50,453

    22,983

    67906

    14

    14

    67908

    5,928

    2,991

    67911

    3,538

    2,489

    64612

    60,002

    44,523

    64615

    756

    No data available

    J0585

    No data available

    *

    J0586

    No data available

    *

    J0587

    No data available

    *

    J0588

    No data available

    *

    Facility vs Physician Responsibility

    Physician

    • Assess the patient for medical necessity
    • Documentation should support medical necessity and meet CMS and MAC policy requirements.
    • Document possibility (if any) of a procedure change intraoperatively
    • Schedule tentative date with HOPD
    • Provide HOPD all supporting documentation
      • Include all CPT and ICD-10 codes to be submitted
    • Provide any additional documentation to HOPD that is requested


    Facility

    • Review documentation received to ensure it meets MAC requirements
    • Request any additional necessary from the provider, prior to submission
    • Submit PA request to MAC
      • Resubmit if non‐affirmed decision
      • Schedule procedure if affirmed
    • Procedure is performed in facility
    • Bill to Medicare using UTN and following all billing criteria


    Prior Authorization Process

    • Request is made by the HOPD.
      • The surgeon’s practice may be asked to help complete the documentation requirements for the HOPD.
    • This only applies for HOPD that use type of bill 13X – this does not apply for critical access hospitals as they use a different TOB.
    • MACs will respond with PA decision within ten business days in the same format as PA was received.
    • If request is expedited, determination will be provided within two business days.
      • Documentation should support that a delay in response could severely impact life, health or limb.
    • The determination is also sent to the patient.
    • Upon receipt of the determination, claims submitted must include the unique 14-digit tracking number (UTN) assigned to request, or it will be denied.
    • PA request should include:
      • Required information from the checklist
      • Supporting documentation that supports MAC policies
    • Even though each PA is valid for 120 days, each PA is only good for one date of service. For example, if a provider performs Botox injections every 90 days, they will still need to obtain two PAs since it is two dates of services.
    • While audits of records may still happen in certain situations, those who receive a provisional affirmation will likely not be included in reviews.
    • Exemptions of the PA may be determined if compliance of requirements is consistent. A minimum of 10 requests must be received and provided provisional affirmation or meet a 90% threshold upon semi-annual review. Notice is provided at least 60 days prior to effective date.
    • Advance Beneficiary Notice policies are unchanged and should still be followed.

    Prior Authorization Determination

    Determination Meaning Additional information

    Provisional affirmation

    Preliminary finding that service to be rendered meets requirements. 

    • Service allowed within 120 days from date of approval.  Claim will be paid unless there is a billing error upon submission

    Non-affirmation decision

    Determination does not meet requirements based on PA submission.

    • This could be due to an error in diagnosis code, CPT code or documentation not meeting the payer policy requirements to be considered functional. 
    • Resubmission of request can be made providing additional or corrected information and should include the UTN provided on the previous determination.  The MAC will respond with new determination within ten business days.
    • While you cannot appeal a decision, you can resubmit the request multiple times.
    • If PA is not re-requested and instead claim submitted, it will deny.  Appeal rights are available. 

    Provisional partial affirmation

    Not all services requested meet requirements.

    • The letter provided will detail what is and is not approved.  Resubmission of request can be made providing additional or corrected information and should include the UTN provided on the previous determination.  The MAC will respond with new determination within ten business days.
    • While you cannot appeal a decision, you can resubmit the request multiple times.
    • If PA is not re-requested and instead claim submitted, it will deny.  Appeal rights are available. 

    Eye Lid Surgery Prior Authorization Requirement Checklist

    The following items are required to process prior authorization for eyelid surgery.  Cover sheet request form is provided by each MAC

    • Beneficiary’s name
    • Medicare Beneficiary Identifier (MBI)
    • Date of birth
    • Facility information, including
      • Name
      • Address
      • NPI
      • PTAN/CCN
    • Physician information, including
      • Name
      • Address
      • NPI
      • PTAN
    • Requesters information, including
      • Name
      • Telephone number
      • Address
    • Anticipated date of service
    • CPT surgical codes
    • ICD-10 diagnosis codes appropriate for procedure, including laterality when appropriate
    • Type of bill - 13X for outpatient hospital [PDF]
    • Units of service
    • Type of request
      • Indication whether this is an initial or resubmission review
      • Indication if review is to be expedited and reason 

    Surgeon’s Preoperative Documentation Requirements

    For the surgeon, documentation requirements for eye lid surgeries may vary even amongst Medicare payers.

    Visit aao.org/lcds for your MACs preoperative documentation requirements.

    Botulinum Toxin Injection Prior Authorization Requirement Checklist

    The following items are required in order to process prior authorization and receive response.  Cover sheet request form provided by each Medicare Administrative Contractor (MAC)

    • Beneficiary’s name
    • Medicare Beneficiary Identifier (MBI)
    • Date of birth
    • Facility information, including
      • Name
      • Address
      • NPI
      • PTAN/CCN
    • Physician information, including
      • Name
      • Address
      • NPI
      • PTAN
    • Requesters information, including
      • Name
      • Telephone number
      • Address
    • Anticipated date of service
    • CPT/HCPCS surgical/drug codes
    • ICD-10 codes appropriate for the procedure, including laterality
    • Type of bill
    • Units of service
    • Type of request
      • Indication whether this is an initial or resubmission review
      • Indication if review is to be expedited and reason
    • Medical necessity documentation supporting anticipated procedure
      • Follow guidelines put forth by LCD policies and articles, if in place.

    Surgeon’s Preoperative Documentation Requirements

    For the surgeon, documentation requirements for eye lid surgeries may vary even amongst Medicare payers.

    Visit aao.org/lcds for your MACs preoperative documentation requirements which may include but not be limited to the following:

    • Support for the medical necessity of the botulinum toxin (type A or type B) injection;
    • A covered diagnosis;
    • Dosage and frequency of planned injections;
    • Support for the medical necessity of electromyography procedures performed in conjunction with botulinum toxin type A Injections to determine the proper injection site(s) (when applicable);
    • Support of the clinical effectiveness of the injections (for continuous treatment);
    • Specific site(s) injected;
    • For support of management of a chronic migraine diagnosis, the Medical Record must include a history of migraine and experiencing frequent headaches on most days of the month;
    • A statement that traditional methods of treatments such as medication, physical therapy, and other appropriate methods have been tried and proven unsuccessful (when applicable).

    Submit questions to coding@aao.org.

    For more information, order the Academy's Learn to Code Oculofacial downloadable module (soon to be called Coding Assistant: Oculofacial)