• Policies

  • Program Participants

    • All Academy annual meeting and Subspecialty Day meeting attendees are required to be registered and wear their own properly coded badge, indicating their registration for the Academy's annual meeting and/or Subspecialty Day. Attendees not wearing a properly coded badge will not be admitted.
    • Membership privileges are not transferable.
    • The Academy cannot waive any fees or provide any financial assistance for any travel or housing costs.

    Ticket Policies

    • You must register for the Academy's annual meeting in order to purchase the Academy Plus course pass and/or tickets. Review more information about the Academy Plus course pass.
    • Ticketed courses that are eligible for CME credit cannot overlap.
    • You may purchase only one ticket per course.
    • Tickets are non-transferable.
    • Ticket fees, indicated in the course abstract, are for the entire course. Partial purchases are not allowed.
    • Most ticket fees increase onsite.
    • For the following registration categories the Academy Plus course pass and tickets may be purchased onsite only: Exhibitor, One-Day-Only, JCAHPO and ASORN registrants who purchase an Academy meeting pass.

    Academy Members in Training Discount

    As a member benefit, Academy members in training receive:

    • 50 percent discount on all Skills Transfer labs and Breakfast With the Experts ticket purchases. This discount is automatically applied to the ticket price unless otherwise noted.
    • Discounted price of $100 for the Academy Plus course pass.

    The discounts outlined above do not apply to nonmember physicians in training.

    Additional Policies for Skills Transfer Courses

    • Attendance in Skills Transfer courses is limited to physicians only, except where noted in the course description. (The term "physician" refers to the definition in the Federal Register: "Those individuals licensed to practice medicine and surgery and osteopathy.")
    • Skills Transfer labs are ticketed events — they are not included in the Academy Plus course pass and must be purchased separately.
    • Lecture prerequisites are strongly recommended but not required.
    • Skills Transfer lectures are included in the Academy Plus course pass. You may attend Skills Transfer lectures without purchasing the lab.
    • Registrants in Skills Transfer lab courses may be required to bring instruments and/or sign an infectious disease waiver form. Refer to individual course listings for specific requirements.
    • Tickets are non-transferable.
    • Skills Transfer courses are intended to provide instruction leading to new knowledge and/or skills. The Academy does not certify competence upon completion of Academy courses. Academy courses are not intended to serve as a basis for requesting new or expanded privileges.
    • Equipment from several company supporters will be used during labs. We are unable to guarantee the attendee’s request to use a specific company’s equipment.

    One-Day-Only Registration

    • Available for individual days from Saturday through Tuesday.
    • One-Day-Only registrants may purchase an Academy Plus course pass onsite only at Registration. It can not be purchased online.
    • Representatives and distributors from commercial companies are not eligible for registration in this category.

    Spouse and Guest Program Registration

    • Spouse/Guest registration is open to all spouses and guests accompanying professional meeting registrants.
    • A co-worker or an industry associate may not use the spouse/guest registration category.
    • Spouses and guests who are physicians must register as professional attendees if they wish to receive verification of attendance or CME credit.
    • Spouses and guests must be registered in order to visit the exhibit hall or attend scientific sessions.
    • Spouse and guest badges are not valid for entry to Subspecialty Day meetings or the AAOE Program.
    • Spouses and guests cannot purchase an Academy Plus course pass.
    • Children 17 years of age and under receive complimentary registration.
      • They may enter the exhibit hall only if they are wearing a badge and are accompanied by a registered adult.
      • Children cannot be admitted to Subspecialty Day or annual meeting scientific sessions, instruction courses or any other aspect of the Scientific Program due to the scientific nature of the educational programs and the Academy's desire to maintain an environment conducive to learning.

    Attendance by Optometrists

    • Only optometrists who are members of the American Academy of Optometry and who have been selected for presentation may attend the Academy's annual meeting.
    • If optometrists included on an accepted abstract are not members of the American Academy of Optometry, they may not attend the Academy's annual meeting.
    • Optometrists may not attend Subspecialty Day.

    Registration Cancellations and Refunds

    • A written request including your name and Academy identification number must be received by the published deadline.
    • A per-person, per-meeting cancellation processing fee of $75, or your total registration, course pass and ticket fees, whichever is less, will be assessed.
    • No refunds will be processed for cancellation requests received after the published deadline.
    • Send your refund request by e-mail to registration@aao.org.
    • Registrations are non-transferable.

    Lead Retrieval

    When attendees have their badges scanned by exhibitors, they are releasing their demographic information collected during registration, including contact information.