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General
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Abstracts should be written and submitted by the author. Abstracts written and submitted by industry personnel on behalf of a doctor are not allowed.
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Submission of an abstract constitutes a commitment by the instructors/authors to present if selected. Failure to present may result in exclusion from the scientific program for up to two years.
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Paper/Poster abstract submissions are limited to two submissions as presenting author and four overall per meeting.
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Do not use proprietary names alone in the title or body of the abstract. If necessary, you may include a proprietary name in parentheses directly after the generic name on first use in the body of the abstract. The American Academy of Ophthalmology reserves the right to replace proprietary names with generic names.
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All submissions must be made online by the deadline. Changes to abstracts may not be made once the deadline passes. The Academy will not review any abstract submissions submitted as hard copies or via email.
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The Academy does not pay honoraria or travel/housing expenses for any presenters at the annual meeting.
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The Academy will notify all senior instructors/presenting authors of the status of submitted abstracts by email. It is the responsibility of the senior instructor/presenting author to contact the Academy if notification is not received within two weeks of the published notification dates.
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The Academy communicates directly with the senior instructor/presenting author. It is the senior instructor/presenting author’s responsibility to notify instructors/authors of all information related to the abstract.
Copyright
The Academy holds copyright on all material presented at its annual meeting/Subspecialty Day.
Financial Interest Disclosure
All persons in a position to control the content of an activity must disclose whether they have entered into any ophthalmology-related financial interests over the past 24 months.
- Submitting authors of an abstract must disclose whether they have any financial interests. This is required even if they have no financial interests.
- The Academy requests financial disclosure from all presenting authors/instructors. Submission of this information indicates that each presenting author/instructor has complied with the Academy's policy and will disclose their financial interests at the time of their presentation.
- Failure to comply with the disclosure policy when known and deliberate will result in exclusion from the program for two years.
- Financial interest will be disclosed through the online Program Search and Mobile Meeting Guide.
- Even though disclosure has been made, presentations and handouts should not promote the use of any commercial product.
Disclosure of financial interest should also be made at the time of the presentation.
- Podium presenters are required to display a financial interest slide at the beginning of their presentation and to verbally disclose any financial interest relevant to the presentation.
- Poster presenters are required to post their financial interests on their e-poster.
- Video producers are required to announce their financial interests at the beginning of their video.
Presenters Employed by a Commercial Interest
Presenters who are employed by a company, own a company or own stock in a private company may be permitted to present under limited circumstances:
- When the content is not related to the business lines or products of their employer/company.
- When the content of the accredited activity is limited to basic science research, such as pre-clinical research and drug discovery, or the methodologies of research, and they do not make care recommendations.
- As technicians in Skills Transfer Labs limited to demonstrating the safe and proper use of medical devices and do not recommend whether or when a device is used.
Control of Content
The Academy considers senior instructor/authors, not associate instructors/co-authors, to be in control of the educational content. It is Academy policy and traditional scientific publishing and professional courtesy to acknowledge all people contributing to the research, regardless of CME control of the live presentation of that content. This acknowledgement is made in a similar way in other Academy CME activities. Though they are acknowledged, co-authors do not have control of the CME content and their disclosures are not published or resolved.
Standard Non-Exclusive Agreement for Meeting Presenters
All meeting participants are required to submit the Standard Non-Exclusive Agreement for Meeting Presenters (permission to record).
The American Academy of Ophthalmology's Standard Non-Exclusive Agreement for Meeting Presenters is the legal document that records our mutual agreement and understanding about what you're giving us permission to do with your presentation. By agreeing to the agreement, you make it possible for the Academy to share your Presentation and/or Presentation materials with our members and other interested individuals. "Non-Exclusive" in the title of the document means that you retain the right to use your own materials.
Optometrist Participation
The Academy does not permit attendance by optometrists or participation by optometrists as a presenting/senior author at Subspecialty Day. Any outline/presentation submitted with an optometrist listed as senior author/instructor will not be accepted for presentation. An optometrist may be listed as a co-author on a paper abstract.