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  • Submit an Abstract to Present an Instruction Course for the AAOE Program at the Academy Annual Meeting

    Interested in sharing your practice management knowledge with colleagues? The AAOE® annual meeting program is outstanding because members like you share their hard-earned expertise, pearls and tips by presenting instruction courses on a variety of topics that speak to the most current practice management challenges.

    Submit your abstract.

    Submission Deadlines

    The submission period for one-hour instruction course abstracts opens annually the second Thursday in December and closes the second Tuesday in January

    Tips on Course Content and Approach

    We continually hear from attendees that they highly value instruction course presentations that:

    • Are new content and have not been presented at prior annual meetings. (Note: courses that have been presented for two consecutive years have less appeal to attendees and will be graded accordingly during the review process.)
    • Include a practice administrator and managing physician as co-presenters and/or their perspectives.

    In addition, attendees have expressed a preference for instruction courses that:

    • Address pressing issues and emerging trends in practice management.
    • Are focused and get them up to speed on a particular subject.
    • Provide strategies, takeaways and pearls that they can immediately implement.
    • Address the needs of small practices, large practices, multi-specialty practices and/or academic practices.
    • Are interactive and include opportunities for attendees to ask questions and interact with colleagues.
    • Address soft skills, such as team building and effective communication, as well as hard skills such as billing, self-pay and collections.
    • Appeal to specific levels of practice management experience — beginner, intermediate and seasoned professional.

    Maximum Number of Co-Presenters

    Please limit your presenters to 3-4 presenters maximum. This will ensure adequate time for Q&A from attendees.

    Be Inclusive

    AAOE welcomes multiple viewpoints and encourages diversity.
    Diversity refers to the variety of personal experiences, values, and views that define our unique differences along the dimensions of race, ethnicity, gender, age, religion, language, abilities/disabilities, sexual orientation, gender identity, socioeconomic status, geographic region, and more.

    When selecting co-presenters—particularly for panels—be mindful of the diversity of our members to ensure that your presentation addresses the needs and interests of all attendees.

    For more on the Academy’s Diversity, Equity, and Inclusion initiatives

    How to Submit an Abstract

    Step 1: Create your course title. (Maximum 120 characters)
    Step 2: Write a brief synopsis of your course topic. (90 - 120 words)
    Step 3: Develop a list of objectives that you hope to achieve for attendees. (50 - 70 words)
    Step 4: Select the appropriate program track for your course:

    1. Alternative Resources
    2. Business & Finance
    3. Coding & Reimbursement
    4. Compliance & Risk Mgmt.
    5. EHR & MIPS
    6. Human Resources
    7. IT and Cybersecurity
    8. Marketing
    9. Patient Experience
    10. Practice Improvement & Lean
    11. Professional Growth/Leadership
    12. Small Practice
    13. Staff Training & Development

    Sample Submission

    Title: Employment Law Basics for the Small Ophthalmology Practice (should not exceed 120 characters)

    AAOE Program Track: Business Operations/Finance/Lean

    Synopsis: Large practices often have access to expertise on human resources issues that small practices, with fewer than 30-35 employees, may not. Because of fiscal restraints, small practices often simply adopt, without modification, policies and procedures that don't make sense, given their size. However, being a small practice or solo practitioner does not exempt you from following the law. This course will identify the most common legal issues facing small practices today and clarify how to minimize exposure in areas like employment discrimination, sexual harassment, wage and hour violations, discipline and termination, confidentiality, privacy, and social media use.

    Objectives: By the conclusion of this course, participants will have learned: 1) the issues they face as employers; 2) the laws governing those issues, and, 3) what kinds of provisions they should (or should not) put into their employee manuals.

    Topic Ideas

    Below is a partial listing of potential topics to help you brainstorm ideas for your instruction course abstract submission.